RULE 10.
                              EMAIL COMMUNICATION


    a. Purpose:  The purpose of this rule is to provide guidelines for the use of
e-mail in communicating with the judges and/or court staff.  This rule does not
apply to the other forms of communication and does not establish a preference
for e-mail communication over any other form of communication.  E-mail is
another tool to provide information as may have been through a telephone call
or delivery of documents but it is not intended to substitute as oral argument
on any issue.

    b. Guidelines for use of email:  Attached documents to an e-mail must be in a
PDF format.  A party must advise the court and parties of any later updated or
changed versions of a document previously sent via e-mail.

    c. E-mail communication with the judge and/or court staff is appropriate in
the following typical situations:

      i. To obtain a date for an in-court hearing;

     ii. To submit proposed orders;

    iii. To determine the judge's availability;

     iv. To determine the availability of equipment needed for trial (such
         as a video play or speaker phone);

      v. To determine the judge's preference as to the number of copies of
         jury instructions required for trial;

     vi. To advice the court of a settlement (to be immediately followed
         by formal written notice pursuant to CR 41(e));

    vii. To determine whether the judge will accept pleadings, jury instructions,
         legal memoranda, and the like, in the form of an e-mail submission;

   viii. Other matters of a similar nature that would be appropriate to
         handle by way of a phone call to a judge or court staff.

    d. Ex parte communication prohibited:  The prohibitions regarding ex parte
contact with the court are fully applicable to e-mail communication.  If an
attorney is communicating substantive information to court staff, the e-mail
must also be sent to the opposing attorney and so indicate on its face.
Substantive information includes information regarding the likelihood of
settlement, the timing of witnesses, anticipated problems with scheduling,
concerns regarding security and other case-specific issues.

    e. Service of working copies and pleadings:  Absent prior permission of the
court, e-mail may not be used to provide working copies of legal pleadings,
including jury instructions.  Absent agreement of the opposing attorney or
express permission of the court, e-mail may not be used for service of
pleadings on opposing parties, even in those situations where the court has
agreed to accept working copies by e-mail.

    f. Retention of e-mail:  The court is not obligated to retain any electronic
communications.  Original documentation shall be filed by the parties with the
County Clerk's Office.


[Adopted Effective September 1, 2012]