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151 - MANDATE - BARS Code Changes from SAO
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| Request Status Summary |
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| Request Detail |
| Requestor Name: |
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Lewis, Renee D |
| Origination Date: |
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06/06/2012 |
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Recommended Endorser:
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AOC (endorses for other communities) |
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| Original Title: |
BARS Code changes from SAO |
| Request Type: |
Change or Enhancement
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| Which Systems are affected? |
Judicial Information System (JIS)
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| Business Area: |
Accounting
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| Communities Impacted: |
County Clerks
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| Impact if not Resolved: |
High |
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| What is the Business Problem or Opportunity |
SAO has removed some BARS from AOC that are currently used. This takes effect on January 1, 2013. We will need to issue new BARS. |
| Expected Benefit: |
The Courts will be able to receive revenue into JIS. |
| Any Additional Information: |
Becky Grauman has more information. |
| Endorsement Detail
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| Endorsing Committee |
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AOC (endorses for other communities) |
| Endorser Name: |
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Ammons, Kevin |
| Origination Date: |
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06/06/2012 |
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| Endorsing Action: |
Endorsed |
| Endorser’s Explanation and Comments |
This request is automatically endorsed under the Mandate/Service Request process flow. |
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| AOC Analysis Detail
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| Analysis Date: |
06/28/2012
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| Request Rationale |
| Aligns with JIS Business Priorities, IT Strategies & Plans: |
Yes |
| Aligns with applicable policies and with ISD Standards: |
Yes |
| Breadth of Solution Benefit: |
Wide |
| Cost Estimates |
| Cost to Implement? |
500 - 4,500 hours depending on final requirements |
| Feasibility Study needed? |
No |
| Court Level User Group |
| Non-JIS |
| Approving Authority |
CIO |
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| Request Summary: |
The State Auditor’s Office (SAO) assigns Budgeting, Accounting, and Reporting System (BARS) codes for the reporting of financial transactions by courts within the state. The SAO has decided to remove some BARS codes from AOC effective January 1, 2013. AOC must change its systems to comply with these changes. |
| Business Impacts: |
Implementation of either Alternative #1 or #2 will ensure AOC’s systems comply with the latest BARS manual as of the implementation date. |
| Summary of Proposed Solution |
AOC will select the most appropriate alternative to implement based on coordination with the SAO. |
| Proposed Solution |
The Administrative Office of the Courts (AOC) will select one of two alternatives to fulfill this mandate. Alternative #1 would redesign the Judicial Information System (JIS) application to allow for end dating BARS codes. This is a significant change to JIS and would require changes to the Data Warehouse. Alternative #2 would utilize BARS codes that are currently unused to replace the removed codes. If the mandate is not changed, AOC must select one of the two alternatives to implement on January 1, 2013. Both alternatives may also require modifications in the Judicial Receipting System (JRS). |
| Additional Systems Affected |
Judicial Information System (JIS)
Data Warehouse
Judicial Receipting System (JRS)
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| Communities Impacted |
County Clerks
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| Confirmation of Endorsing Action Detail
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| Endorsing Committee |
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AOC (endorses for other communities) |
| Endorser Name: |
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Ammons, Kevin |
| Origination Date: |
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06/28/2012 |
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| Endorsing Action: |
Endorsed |
| Endorser’s Explanation and Comments |
This request is confirmed under the Mandate/System Service Request track of the IT Governance process. |
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| Court Level User Group Decision Detail
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| CLUG |
Non-JIS |
| Chair of Group |
Mandated Request |
| Date of Decision |
06/28/2012 |
| Decision |
| Decision to Recommend for Approval |
Unamimously recommended to the approving authority |
| Priority Processing Status |
Not Prioritized |
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| Scoring Detail |
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In making their decision, detailed score values were not provided by Non-JIS.
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| Additional Notes |
This request is automatically recommended under the Mandate/System Service Request track of the IT Governance process. |
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| Implementation Detail
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| Analysis Date: |
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| Implementation Stage |
Authorized |
| Prioritization Option: |
Non-Prioritized |
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Comments:
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This request is automatically authorized under the Mandate/System Service Request track of the IT Governance process.
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