Washington State Administrative Office of the Courts ITG Solution Analysis Information Services Division Page 3 of 10 ITG Solution Analysis

I request the above enhancements be included in the electronic disposition processing in a Y for Yes or N for No flag format like the Domestic Violence flag format currently received from the AOC.

It would be preferable to have attempt, solicit, and conspire submitted to us in the same manner. The WSP system is able to accept one RCW per charge; so, when an RCW for attempt, solicit or conspire is submitted, if it is the first RCW for that charge, only the attempt, solicit or conspire information populates our database. The underlying offense is not captured. If attempt, solicit, and conspire were submitted in the same manner as the other enhancements, it would update our database correctly."

The Washington State Patrol requests that:

"The Administrative Office of the Courts (AOC) transmits court case dispositions from Superior and District courts to Washington State Patrol (WSP) electronically. The transmission and processing has been working well for several years, but there are improvements that would be beneficial. The improvement that WSP and AOC staffs have been discussing concerns enhancement conditions on charges also known as anticipatory law codes. Enhancements include the conditions such as attempt, solicit, and conspire. These conditions are declared using other statute or RCW paragraphs.

The current enhancements that the WSP uses but are not received from AOC are:

School Zone flag

Sexual Motivated flag

Firearm flag

Weapon flag

Drug flag

Involving a minor in felony offense

Endangerment by eluding a police vehicle

Offense was predatory

Victim was under fifteen years of age

Victim had diminished capacity

Sexual conduct with victim in return for a fee

Manufacturing methamphetamine with child on premises

Offense committed by criminal street gang member or associate

Assault of law enforcement personnel with a firearm

Child under the age of 16 present

The majority of cases that carry the types of information WSP is seeking are felonies, and are therefore disposed at the Superior Court level.  The WSP request addresses information that falls into three categories:  anticipatory offenses, special allegations, and aggravating circumstances.  Changing the SCOMIS law table (as suggested by the WSP) will not solve the problem, because the data exchange (DX) draws from the Charge (CHR) table – not from the RCW table.  Possibilities for capturing the desired information for each of the categories are as follows:

Superior Court

See Proposed Solution.

Given the significant impacts of this request on court business, with no known direct benefits to the courts, a WSP (rather than JIS) automation change might be an alternative  strategy to achieve some of the WSP objective.  AOC currently sends all RCW’s associated with a superior court charge (such as definitions and anticipatory offenses), in addition to the RCW for the underlying charge.  The WSP system is only able to accept one (the first) RCW per charge, so is not populated by the underlying RCW whenever a charge lists a definition or anticipatory RCW prior to the underlying RCW.  Revision of the WSP system to read secondary RCW’s could satisfy that portion of their data request. 

Alternatively, if a JIS solution (as WSP requested) is to be considered further, we recommend In-Depth Analysis for this ITG request to achieve the following:

·         Document all business and system requirements.

·         Document all impacts on court business process.

·         Analyze technical feasibility of potential CLJ solutions and potential Superior Court solutions as identified above, as well as any other potential solutions which may emerge upon further investigation. 

·         Identify all impacts on SCOMIS, JIS for the CLJ, and (if any) other JIS applications which may be affected by the SCOMIS and JIS changes.

·         Estimate resource requirements and implementation costs.

·         Recommend a solution and provide estimates of effort, total cost of ownership, and value.

·         Define the business and technical scope, and align a solution with the AOC Future State Architecture including, especially, the Information Network Hub (INH) and the Superior Court Case Management System (SC-CMS).

Scope:

In Scope

Complete an in-depth analysis and recommend the best option, given requirements, resources, and alignment with the Future State Reference Architecture.

Out of Scope

Implementation of a specific solution.