Washington State Courts - Judicial Information System

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25 - seal criminal judgment records

Request Status Summary

Request Status

Awaiting Endorsement Confirmation

Request Detail

Requestor Name:
	Matthiesen, Becky
Origination Date:
	08/23/2010

Recommended Endorser:
	Washington State Association of County Clerks

Request Type:	New System
Which Systems are affected?	Judicial Information System (JIS) Superior Court Management Information System (SCOMIS) Data Warehouse Possible Case History (PCH) Case and Criminal History (CACH) Other
Business Area:	Court Case Management
Communities Impacted:	County Clerks State Agencies Public and Other Users
Impact if not Resolved:	High

What is the Business Problem or Opportunity

Douglas County Clerk is requesting to be able to seal criminal and

juvenile judgment records in JIS, after they have an order vacating convictions entered by the court in their criminal/juvenile cases, so that the public cannot access their judgment records which clearly show they have a conviction in our court.

Expected Benefit:

to be able to SEAL judgment case in JIS

Endorsement Detail

Endorsing Committee
	Washington State Association of County Clerks
Endorser Name:
	Gould, Betty J
Origination Date:
	10/12/2010

Endorsing Action:

Endorsed

AOC Analysis Detail

Analysis Date:	04/14/2011
Request Rationale
Aligns with JIS Business Priorities, IT Strategies & Plans:	Yes
Aligns with applicable policies and with ISD Standards:	Yes
Breadth of Solution Benefit:	Wide
Cost Estimates
Cost to Implement?	191 hours
Feasibility Study needed?	No
Court Level User Group
Superior Courts

Request Summary:
This request seeks to enhance JIS to allow criminal and juvenile judgment records to be sealed.
Business Impacts:
Court staff would have the ability to seal judgment records.
Summary of Proposed Solution
The Administrative Office of the Courts (AOC) would enhance SCOMIS to allow sealing of Judgments (Case Type 9s) in SCOMIS.
Proposed Solution
AOC would update JIS to allow the sealing action on a Case Type 9 based on action initiated by the user. The Case Type 9 would not be sealed automatically by JIS when the underlying case is sealed. Instead, the court user would seal the Case Type 9 as a separate action.