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37 - CLJ Warrant – Comment Line

Request Status Summary

Request Status

In Progress

Request Detail

Requestor Name:
	Vance, Aimee R
Origination Date:
	09/29/2010

Recommended Endorser:
	District and Municipal Court Management Association

Original Title:	Comments line on Bench Warrants
Request Type:	Change or Enhancement
Which Systems are affected?	Judicial Information System (JIS)
Business Area:	Warrants
Communities Impacted:	CLJ Managers
Impact if not Resolved:	Medium

What is the Business Problem or Opportunity

This is unresolved change request # 80

"Court wants an area on the warrants form to be able to print out comments. [WRO add edit line and print on Warrant. HPO comment line to print on notices.]"

The understanding from the endorsement group is that this comment line is only one time for the warrant/notice being printed, the information would not follow if subsequent warrants/notices are issued. for that same case.

The endorsement group would like to submit this initial request. However, there was discussion of greater enhancement to the warrant process including the ability to free form print warrants on plain paper rather than on 4 part pre-printed forms that are expensive.

Additionally, we would like to see a data transfer directly from JIS to WACIC to eliminated the duplicate entry, delay of warrant entry, and liability of non-removal of cleared warrants. We understand that Seattle Municipal Court already has something similar to this process in place.

Expected Benefit:

Many courts are handwriting comments on the warrants to provide additional information to the LEA.

This same thing happens with notices mailed to defendants. The ability to make a comment such as the reason for the hearing would benefit the defendant and possibly eliminate the phone call to the court to find out why a hearing was set.

Both of these would be enhancements to a process that is already in place therfore creating a time saving process.

Any Additional Information:

The original request was submitted by DMCAC.

Endorsement Detail

Endorsing Committee
	District and Municipal Court Management Association
Endorser Name:
	Vance, Aimee R
Origination Date:
	09/29/2010

Endorsing Action:	Endorsed
Endorser’s Explanation and Comments
This was an unresolved change request that was reviewed by the endorsement group at an earlier meeting.

AOC Analysis Detail

Analysis Date:	11/30/2010
Request Rationale
Aligns with JIS Business Priorities, IT Strategies & Plans:	Yes
Aligns with applicable policies and with ISD Standards:	Yes
Breadth of Solution Benefit:	Wide
Cost Estimates
Cost to Implement?	390 hours
Projected Maintenance cost?	$0
Feasibility Study needed?	No
Court Level User Group
Courts of Limited Jurisdiction
Approving Authority	Administrator

Request Summary:
This request is for an enhancement to JIS to provide an area on the Warrant Order (WRO) screen to include comments that would be printed on a warrant of arrest. The comment would print once on the warrant issued and would not be added to subsequent warrants for the same case.
Business Impacts:
This enhancement would help save court staff time as comments are now handwritten on warrants to provide additional information to the law enforcement agency. The court staff could also use the comments line to provide additional information to the defendant, such as the reason a hearing is being held, to avoid some calls to court staff to request this information.
Summary of Proposed Solution
The Administrative Office of the Courts (AOC) would modify the Warrant Order (WRO) screen to provide a space for comments to be printed on warrants of arrest. The field size and location of the comments field would be defined by the governance group. The comment would be visible on the Warrant Update (WRU) screen, as well.
Proposed Solution
AOC would modify the WRO screen and create a free-form text field. The information entered in this field would be captured and stored in the JIS database for that warrant. Prior to warrant issuance, the comment could be modified. During print preparation, the comment would be included on the warrant form. The Warrant Update (WRU) screen would display the comment line created on the WRO screen.

Confirmation of Endorsing Action Detail

Endorsing Committee
	District and Municipal Court Management Association
Endorser Name:
	Vance, Aimee R
Origination Date:
	12/08/2010

Endorsing Action:	Endorsed
Endorser’s Explanation and Comments
As to the open questions, 1. I would prefer the comment line be included on the docket entry regarding warrant order/issue. A clerk shouldn’t need to go to the WRO/WRU to view if a comment was made. All information regarding that warrant should appear in one location – this is consistent with the TP due date request that was also endorsed. 2. No preference

Court Level User Group Decision Detail

CLUG	Courts of Limited Jurisdiction
Chair of Group	Cynthia Marr
Date of Decision	01/11/2011
Decision
Decision to Recommend for Approval	Unamimously recommended to the approving authority
Priority Processing Status	Prioritized
Ranking
Request Priority	6
Request Importance	Medium

Scoring Detail	Score / Possible
Business Value	7 / 10
Relative Priority	7 / 10
Cost	4 / 5
Complexity/Level of Effort	8 / 10
Risk	4 / 5
Benefit / Impact	4 / 5
Impact of Doing Nothing	1 / 5
Total Score	35 / 50

Implementation Detail – Superseded

Analysis Date:	02/28/2011
Implementation Stage	Authorized

Comments:
This request was authorized by Jeff Hall on Feb 3, 2011.

Implementation Detail – Superseded

Analysis Date:
Implementation Stage	In Progress
Prioritization Option:	Non-Prioritized

Comments:
This request will be worked and implemented at the same time as ITG 058. The scheduled completion date is Aug 31, 2011.

Implementation Detail – Superseded

Analysis Date:	06/29/2011
Implementation Stage	In Progress
Prioritization Option:	Non-Prioritized

Implementation Detail – Superseded

Analysis Date:
Implementation Stage	In Progress
Prioritization Option:	Non-Prioritized

Comments:
This project was originally scheduled to conclude on Aug 31, 2011. The release has been rescheduled for Nov 7, 2011.

Implementation Detail

Analysis Date:
Implementation Stage	In Progress
Prioritization Option:	Non-Prioritized

Comments:
This project was originally scheduled to conclude on Aug 31, 2011. The release will be rescheduled after implementation of ITG 058.