SCOMIS Manual

PROCEEDING DOCKET CODES

Proceeding Held Docket Codes

• Criminal - Case Type 1
• Civil - Case Type 2
• Domestic - Case Type 3
• Probate/Guardianship - Case Type 4
• Adoption/Parentage - Case Type 5
• Mental Illness/Alcohol - Case Type 6
• Juvenile Dependency - Case Type 7
• Juvenile Offender - Case Type 8
• Disabled Proceeding Codes for Case Types 1 through 8

Arbitration Proceeding Docket Codes

Proceeding Continuance Docket Codes

Proceeding Stricken/Cancelled Docket Codes (Hearings)

Proceeding Stricken/Cancelled Docket Codes (Trials)

Proceeding Duration Sub-Docket Codes

Proceeding Location Sub-Docket Codes

Pending Decision Sub-Docket Codes

Drug Court Sub-Docket Code

Usage Notes

With a few exceptions as noted, Proceeding Docket Codes are counted in Caseload statistics, refer to the Superior Court Statistical Reporting Manual for detailed information. After implementation of JIS Calendaring (CAPS) in a court , docket codes that record proceeding continuation/cancelled/stricken status or proceeding outcome are disallowed in that court. Proceeding Location and Duration sub-docket codes and ACTION lines are also disallowed in that court.

Proceeding Held Docket Codes

Sorted by case type and then alphabetically by description.

Criminal - Case Type 1

ALFHRG	Alford Plea Hearing (Changes case management status, see Note 1 below.)
ARGPOH	Arraignment And Guilty Plea Hearing (Changes case management status, see Note 1 below.)
ARGPSH	Arraignment, Guilty Plea, And Sentencing Hearing (Changes case management status, see Note 1 below.)
CTOPHRG	Continued Order-Of-Prosecution Hearing
DSMHRG	Dismissal Hearing
EVIHRG	Evidentiary Hearing
EXECHRG	Execution / Death-Penalty Jury Proceeding
EXWACT	Ex Parte Action With Order
EXOACT	Ex Parte Action Without Order
FNRHRG	Financial Review Hearings
GPSH	Guilty Plea And Sentencing Hearing (Changes case management status, see Note 1 below.)
GPOH	Guilty Plea Only Hearing (Changes case management status, see Note 1 below.)
ARRAIGN	Initial Arraignment (Changes case management status, see Note 1 below.)
JTRIAL	Jury Trial (Changes case management status, see Note 1 below.)
MTHRG	Motion Hearing
NCHRG	Non-Charge Resolution Hearing (See Note 2 Below)
NJTRIAL	Non-Jury Trial (Changes case management status, see Note 1 below.)
NGPH	Not Guilty Plea Hearing (Changes case management status, see Note 1 below.)
OMNHRG	Omnibus Hearing
PLMHRG	Preliminary Appearance (Changes case management status, see Note 1 below.)
PTMHRG	Pre-Trial Management Hearing
RALJHRG	RALJ Hearing
RVWHRG	Review Hearing
SCVHRG	Sentence Conditions Violation Hearing
SNTHRG	Sentencing Hearing
STAHRG	Status Conference / Hearing
STRIAL	Stipulated Trial
AFTRIAL	Trial By Affidavit
VOIR	Voir Dire Only Hearing
WID	Warrant Identification Hearing

Civil - Case Type 2

ARBHRG	Arbitration Hearing [This code is not counted in Caseload Statistics.]
EXWACT	Ex Parte Action With Order
EXOACT	Ex Parte Action Without Order
JTRIAL	Jury Trial (Changes case management status, see Note 1 below.)
MTHRG	Motion Hearing
NJTRIAL	Non-Jury Trial (Changes case management status, see Note 1 below.)
PTMHRG	Pre-Trial Management Hearing
RALJHRG	RALJ Hearing
STLCON	Settlement Conference / Hearing Held
STAHRG	Status Conference / Hearing
SMJHRG	Summary Judgment Hearing
AFTRIAL	Trial By Affidavit
RESHRG	Uncontested Resolution Hearing
VOIR	Voir Dire Only Hearing

Domestic - Case Type 3

CTPHRG	Contempt Hearing
EXWACT	Ex Parte Action With Order
EXOACT	Ex Parte Action Without Order
MODHRG	Modification Hearing
MTHRG	Motion Hearing
NJTRIAL	Non-Jury Trial (Changes case management status, see Note 1 below.)
PTMHRG	Pre-Trial Management Hearing
RVWHRG	Review Hearing
STLCON	Settlement Conference / Hearing Held
STAHRG	Status Conference / Hearing
SMJHRG	Summary Judgment Hearing
AFTRIAL	Trial By Affidavit
RESHRG	Uncontested Resolution Hearing

Probate/Guardianship - Case Type 4

EXWACT	Ex Parte Action With Order
EXWOCT	Ex Parte Action Without Order
JTRIAL	Jury Trial (Changes case management status, see Note 1 below.)
MTHRG	Motion Hearing
NJTRIAL	Non-Jury Trial (Changes case management status, see Note 1 below.)
PTMHRG	Pre-Trial Management Hearing
RVWHRG	Review Hearing
STLCON	Settlement Conference / Hearing Held
STAHRG	Status Conference / Hearing
AFTRIAL	Trial By Affidavit
VOIR	Voir Dire Only Hearing

Adoption/Parentage - Case Type 5

CTPHRG	Contempt Hearing
EXWACT	Ex Parte Action With Order
EXOACT	Ex Parte Action Without Order
MODHRG	Modification Hearing
MTHRG	Motion Hearing
NJTRIAL	Non-Jury Trial (Changes case management status, see Note 1 below.)
PTMHRG	Pre-Trial Management Hearing
RVWHRG	Review Hearing
STLCON	Settlement Conference / Hearing
STAHRG	Status Conference / Hearing
SMJHRG	Summary Judgment Hearing
AFTRIAL	Trial By Affidavit
RESHRG	Uncontested Resolution Hearing

Mental Illness/Alcohol - Case Type 6

14AHRG	14 Day Amended Order Hearing
14HRG	14 Day Hearing
14MHRG	14 Day Hearing For Anti-psychotic Medication
14VHRG	14 Day Review Hearing
14RHRG	14 Day Revocation Hearing
60ATHRG	60 Day Alcohol Hearing
90AHRG	90 Day Amended Order Hearing
90HRG	90 Day Hearing
90MHRG	90 Day Hearing For Anti-psychotic Medication
90VHRG	90 Day Review Hearing
90RHRG	90 Day Revocation Hearing
180AHRG	180 Day Amended Order Hearing
180HRG	180 Day Hearing
180MHRG	180 Day Hearing For Anti-psychotic Medication
180VHRG	180 Day Review Hearing
180RHRG	180 Day Revocation Hearing
DETHRG	Detention Hearing
EXWACT	Ex Parte Action With Order
EXOACT	Ex Parte Action Without Order
JTRIAL	Jury Trial (Changes case management status, see Note 1 below.)
MTHRG	Motion Hearing
NJTRIAL	Non-Jury Trial (Changes case management status, see Note 1 below.)
PREMHRG	Pre-Mental Hearing
PTMHRG	Pre-Trial Management Hearing
AFTRIAL	Trial By Affidavit
VOIR	Voir Dire Only Hearing

Juvenile Dependency - Case Type 7

CTPHRG	Contempt Hearing
DPRHRG	Dependency Review Hearing
DETHRG	Detention Hearings [created 01/13/92]
DSMHRG	Dismissal Hearing
DSPHRG	Disposition Hearing [created 01/13/92] Note: The FFDHRG and DSPHRG code may be used more than one time when separate disposition hearings are held to resolve separate issues in a case. Example: a fact finding and disposition hearing is recorded for a guardianship petition filed pursuant to finding of dependency
EXWACT	Ex-Parte Action With Order
EXOACT	Ex-Parte Action Without Order
FDRHRG	First Dependency Review Hearing
FFDHRG	Fact Finding And Disposition Hearing Note: The FFDHRG and DSPHRG code may be used more than one time when separate disposition hearings are held to resolve separate issues in a case. Example: a fact finding and disposition hearing is recorded for a guardianship petition filed pursuant to finding of dependency.
FFHRG	Fact Finding Hearing
GRDHRG ***	Guardianship Hearing [Disabled 01/12/92, Reinstated March 5, 2012]
MTHRG	Motion Hearing
PPHRG	Permanency Planning Hearing
PTMHRG	Pre-Trial Management Hearing [Created 1/30/95]
RVWHRG	Review Hearing
STLCON ***	Settlement Conference / Hearing Held [Effective 3/19/2012]
SCCHRG	Shelter Care Hearing: Contested
SCUHRG	Shelter Care Hearing: Uncontested
STAHRG	Status Conference / Hearing
AFTRIAL	Trial By Affidavit [Created 1/1/98]
WID	Warrant Identification Hearing [Created 5/19/98]

Juvenile Offender - Case Type 8

ADSNHRG	Adjudicatory And Sentencing Hearing (Changes case management status, see Note 1 below.)
ADJHRG	Adjudicatory Hearing (Changes case management status, see Note 1 below.)
ALFHRG	Alford Plea Hearing (Changes case management status, see Note 1 below.)
ARGPOH	Arraignment And Guilty Plea Hearing (Changes case management status, see Note 1 below.)
ARGPSH	Arraignment, Guilty Plea, And Sentencing Hearing (Changes case management status, see Note 1 below.)
CTOPHRG	Continued Order-Of-Prosecution Hearing
DECHRG	Declination Hearing
DETHRG	Detention Hearing
DSMHRG	Dismissal Hearing
EVIHRG	Evidentiary Hearing
EXWACT	Ex Parte Action With Order
EXOACT	Ex Parte Action Without Order
FNRHRG	Financial Review Hearing
GPSH	Guilty Plea And Sentencing Hearing (Changes case management status, see Note 1 below.)
GPOH	Guilty Plea Only Hearing (Changes case management status, see Note 1 below.)
ARRAIGN	Initial Arraignment (Changes case management status, see Note 1 below.)
MTHRG	Motion Hearing
NCHRG	Non-Charge Resolution Hearing (See Note Below)
NGPH	Not Guilty Plea Hearing (Changes case management status, see Note 1 below.)
OMNHRG	Omnibus Hearing [Effective 11/7/2011 for Case Type 8]
PLMHRG	Preliminary Appearance (Changes case management status, see Note 1 below.)
PTMHRG	Pre-Trial Management Hearing
RVWHRG	Review Hearing
SCVHRG	Sentence Conditions Violation Hearing
SNTHRG	Sentencing Hearing
STAHRG	Status Conference / Hearing
STRIAL	Stipulated Trial
AFTRIAL	Trial By Affidavit
WID	Warrant Identification Hearing

Disabled Proceeding Codes for Case Types 1 through 8

DISPHRG	Disposition Hearing [Case Type 7 - disabled 01/12/92]
EDRHRG	Early Dependency Review Hearing [Case Type 7 - disabled 4/18/2011]
GRDHRG	Guardianship Hearing [Case Type 7 - Disabled 01/12/92, Reinstated March 5, 2012]
PFFHRG	Pre-Fact Finding Hearing [Case Type 7 - Disabled 01/12/92]
TRMHRG	Termination Hearing [Case Type 7 - Disabled 01/12/92]

Arbitration Proceeding Docket Codes

These codes are used in processing Arbitration cases in an Arbitration County. Refer to the online SCOMIS Manual, Aribtration topic, for more information.

NTARHB	Notice of Arbitration Hearing Date
HCNARBH	Hearing Continued: Arbitration Hearing Date [Used for Arbitration hearing held over from current day's calendar. This code is not counted in Caseload Statistics.]
TD	Trial Date

Proceeding Continuance Docket Codes

Sorted alphabetically by description.

HCNTCC	Hearing Continued: Calendar Conflict
HCNTDA	Hearing Continued: Defense / Respondent Requested
HCNTIN	Hearing Continued: Interpreter Unavailable
HCNTJC	Hearing Continued: Judicial Conflict
HCNTPA	Hearing Continued: Plaintiff / Prosecutor Requested
HCNTSTP	Hearing Continued: Stipulated
HCNTU	Hearing Continued: Unspecified
HOLD	Hold Trial Until [Used for trial bumped from current day's calendar. This code is not counted in Caseload Statistics.]
TCNTCC	Trial Continued: Calendar Conflict
TCNTDA	Trial Continued: Defense / Respondent Requested
TCNTJC	Trial Continued: Judicial Conflict
TCNTPA	Trial Continued: Plaintiff / Prosecutor Requested
TCNTSTP	Trial Continued: Stipulated
TCNTU	Trial Continued: Unspecified

Proceeding Stricken/Cancelled Docket Codes (Hearings)

Sorted alphabetically by description.

HSTKCC	Cancelled: Court's Request
HSTKDA	Cancelled: Defense / Respondent Requested
HSTKPA	Cancelled: Plaintiff / Prosecutor Requested
HSTKSTP	Cancelled: Stipulated
HSTKU	Cancelled: Unknown Party
HSTKNA	Stricken: In Court Non Appearance
HSTKIC	Stricken: In Court Other

Proceeding Stricken/Cancelled Docket Codes (Trials)

Sorted alphabetically by description.

TSTKCC	Cancelled: Court's Request
TSTKDA	Cancelled: Defense / Respondent Requested
TSTKPA	Cancelled: Plaintiff/ Prosecutor Requested
TSTKSTP	Cancelled: Stipulated
TSTKU	Cancelled: Unknown Party
TSTKNA	Stricken: In Court Non Appearance
TSTKIC	Stricken: In Court Other

Proceeding Duration Sub-Docket Codes

Recording estimated and/or actual proceeding duration is optional. These sub-docket codes allow entry of the duration in the secondary field in a decimal format (e.g., 45 minutes is entered as .75). After implementation of JIS Calendaring (CAPS) in a court , Proceeding Duration sub-docket codes are disallowed in that court.

EPT	Estimated Proceeding Time (Used with calendar-setting docket codes)
APT	Actual Proceeding Time (Used with proceeding held docket codes)
PTM	Preliminary Trial Motions (Used to distinguish actual time after a case is assigned for trial but prior to commencement of voir dire or trial)
VDT	Actual Voir Dire Time (Used with JTRIAL proceeding held docket code or ANTRIAL docket code)

Proceeding Location Sub-Docket Codes

Recording location is optional. A county asks Help Center to establish Location codes in the SCOMIS Proceeding Location Code table. These codes are used as the variable portion of the Location sub-docket code. Courts can request a list of a site's Location codes from AOC Customer Services.

After implementation of JIS Calendaring (CAPS) in a court , Proceeding Location sub docket codes are disallowed in that court.
Code	Code Format Note	Description
LOCxxxx	XXXX is a county specific Proceeding Location code.	Location _____ [Used to record the site where a proceeding is scheduled to take place.]

Pending Decision Sub-Docket Codes

A case with a PENDING DECISION is tracked in SCOMIS by recording a pending decision sub-docket code on the Docket screen below a Proceeding Held entry. Pending Decision entries generate a Pending Decision report.

After a decision is rendered, delete the Pending Decision sub-docket entry. If the Pending Decision entry is not deleted, the case will continue to appear on the Pending Decision Report.

Pending Decision sub-docket codes are not affected by a court's JIS Calendaring (CAPS) implementation.

Code	Code Format Note	Description
PENXX	XX is the number of the judge's department or the judge's ID number.	Type the reason for the Pending Decision in free format. This information appears on the Pending Decision Report, as "Action(s) Needed".
PENCCXX	XX is a commissioner's department number or ID number.
	Contact AOC Customer Services for assistance in setting up department or ID numbers.
PENVJ		Pending Decision by a visiting judge.
PENPT		Pending Decision by a judge pro tem.

Drug Court Sub-Docket Code

Drug Court sub-docket codes are not affected by a court's JIS Calendaring (CAPS) implementation.

#DCT	Drug Court (Used with proceeding docket codes for tracking purposes by counties who have established Drug Court programs) (See Note Below)

Usage Notes

Proceeding Docket codes are used on the SCOMIS Docket screen to record the outcome of events. Outcomes include proceedings held, continued, cancelled, or stricken. Up to seven additional descriptive lines may be used with a Proceeding Docket code. These additional lines may include:

● a judge code to link an event to a specific judicial officer

● a sub-docket code to record proceeding time/duration or location

● a sub-docket code to indicate a Drug Court proceeding

● a pending decision sub-docket code

● additional descriptive NOTE entries.

The Secondary field is used in conjunction with some Proceeding sub-docket codes to record an amount of time, or a new calendar setting date.

1. If a Proceeding Docket Code results in a change in case management status, refer to the Case Management Status Codes section for detailed information.

2. Non-Charge Resolution Hearing (NCHRG) is used for criminal or juvenile offender cases that are appealed from a lower court or cases that do not have charges filed.

3. Drug Court - The following Docket codes can be used for tracking purposes by counties who have established Drug Court programs:

#ADC - Accepted Into Drug Court

#NDC - Not Accepted Into Drug Court

#ODC - Opted Out Of Drug Court

#IDC - Introduction To Drug Court

#CDC - Completed Drug Court

#FDC - Failed Drug Court

#WDC - Withdrew From Drug Court

The Proceeding Sub-Docket code #DCT (Drug Court) can be used in conjunction with any Proceeding Docket code. Refer to the SCOMIS Operator's Manual - Special Instructions section for more information on processing Drug Court cases.