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Minority and Justice Commission
Meeting Minutes
Education Sub-committee
Meeting Minutes
September 4, 1998
The Education Sub-committee met at 1:30 p.m. at the Office of the Administrator for the Courts, Two Union Square, Seattle. In attendance were Judge Ronald E. Cox, Judge Ron A. Mamiya, Judge James M. Murphy, and Donna V. McConnell-Adams.
The major portion of the committee's discussion focused on the two-hour, cultural diversity educational program that the Minority and Justice Commission has been invited to offer at the 1999 Judicial College. Justice Charles Z. Smith, Commission Co-Chairman, has been in communication with Judge Richard A. Jones, Judicial College Dean and Minority and Justice Commission member. Justice Smith has asked the Education Sub-committee to be responsible for planning the program, which will be offered on Tuesday, January 26, 1999, 7-9 p.m.
The committee discussed a number of options and levels of educational programs, but decided that since the Judicial College is for new judges, the program should be at the introductory level to encourage judges to be leaders in cultural diversity efforts and initiatives and to plant the seed that addressing cultural diversity is an expectation for all judges.
The committee determined that there is not sufficient time between September 1998 and January 1999 to pursue a request for proposals process, which generally takes four months or more to complete. Therefore, the committee is interested in contracting with Achievement Architects North who has successfully offered the introductory cultural diversity program on behalf of the Commission for several years.
Ms. McConnell-Adams has met with Frank Edmondson, Office of the Administrator for the Courts Contract Specialist to discuss personal service contract regulations, guidelines, and processes. She will contact Mr. Edmondson to see if there are any regulations against contracting with Achievement Architects North on a one-time basis if the cost is below $2,499. Ms. McConnell-Adams will inform Judge Cox of the results of her communication with Mr. Edmondson before proceeding further.
The committee discussed the development of Commission-sponsored comprehensive cultural diversity educational program offerings, the use of technology, videotaping programs in order to transfer them onto CD-ROM, ownership and copyright of videotapes and program materials, the use of the confidential "Responder Unit" (OAC owns one) to allow for anonymous and honest feedback during educational program sessions, program target audiences, court employees on which to focus (i.e., police officers, probation officers, public defenders, prosecutors), whether Commission-sponsored educational programs should be stand-alone or in connection with existing conferences and other opportunities, using options through the Criminal Justice Training Center at the former Evergreen High School, offering programs at the regional versus local level, how to generate audiences and participants for stand-alone programs, interactive participation during educational programs, evaluation criteria for programs, measurability of attitude and behavior, the possibility of charging a registration fee for program participants, creative financing options (i.e., obtaining grant funds to supplement existing budget) and who potential resource people are to assist with the contract proposal and evaluation criteria processes.
The committee decided that there are a number of questions that need to be answered before any preliminary decision can be made about how to proceed with the development of subsequent educational programs. Ms. Donna McConnell-Adams will gather background information for committee members, including:
- Achievement Architects North Exit Report
- Participant evaluations from past educational programs
- Contract amounts from Achievement Architects North
- Contract amounts on pre-Achievement Architects contractor
- Needs assessment data
- Possible grant funding options (Joanne Moore, Court Interpreter's office)
During the next phase of the program development process, the following people are possible resources to the Education Sub-committee:
- Judith Anderson (replaced Chuck Ericksen), Judicial Education
- Dr. Carol Weaver (former OAC Director of Education), Adult Education Specialist at Seattle University
- Krista Goldstine-Cole (CD-ROM development specialist with OAC)
Judge Cox suggested that the next meeting be a conference call to occur after the committee has received and reviewed the material that Ms. McConnell-Adams will send out in the mail, and after a determination has been made about the feasibility of using Achievement Architects North to conduct the Educational Program at the Judicial College.
The meeting was adjourned at 2:35 p.m.
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