Minority and Justice Commission
Workforce Diversity Sub-committee
Conference Call Minutes
December 9, 1998
The Work Force Diversity telephone conference call began at 4:10 p.m. on Wednesday, December 9, 1998. Those who participated were: Judge Deborah D. Fleck, Ms. Madelyn Botta, David J. Della, Ms. Mary I. Yu, Robert C. Boruchowitz, Ms. Terry Mark, and Ms. Donna V. McConnell-Adams.
Upcoming Association Conference Dates
Planning the Programs
Work Force Diversity Resource Directory
Before the meeting got underway, David J. Della updated the subcommittee on a memorandum Governor Gary Locke had distributed to head agency managers. The memorandum discussed Governor Locke's directives for Initiative 200 (Attachment 1). Governor Locke asked agencies to maintain intensive outreach and recruitment efforts (Attachment 2). An article discussing the same issues appeared in The Olympian on Friday, December 4, 1998 (Attachment 3).
Judge Fleck recapped the budget for the Workforce Diversity Sub-committee, which is currently at $13,250 through the end of this biennium (June 1999).
Upcoming Association Conference Dates
The sub-committee discussed dates for upcoming Association conferences in preparation for Work Force Diversity Educational Programming options. The Juvenile Court Administrators' Conference is scheduled for March 2-4, 1999 in Olympia, Washington. The Superior Court Judges' Conference and the Clerks' and Administrators' Conferences are both scheduled for April 21-23, 1999 in Leavenworth, Washington. The District and Municipal Judges' Conference is scheduled for May 16-19, 1999 in Winthrop, Washington at the Sun Mountain Resort.
One of the subcommittee members asked if the Work Force Diversity Subcommittee has been formally invited to participate in these conferences. Another subcommittee member explained that the Associations are very excited about the possibility of the Commission's Work Force Diversity Subcommittee providing educational programs at their conferences. A subcommittee member commented that using existing conferences was an efficient way of delivering program sessions.
The subcommittee agreed that the Work Force Diversity Subcommittee will pursue programming options at the Juvenile Court Administrators' Conference; Superior Court Judges' and Clerks' and Administrators' Conference; and the District and Municipal Judges' Conference.
The subcommittee discussed expenses necessary to sponsor the Work Force Diversity programs. Some possible expenses are: developing resource materials/brochures for participants attending the conferences, marketing for the programs, travel costs for presenters and Commission members to conference sites, and re-printing the Work Force Diversity Resource Directory. Ms. McConnell-Adams will develop a tentative budget for the consideration of subcommittee members (Attachment 4).
The subcommittee suggested the sessions ideally be planned for half-day or four-hour increments. Times might be 8:00 a.m. to noon or 1:00 p.m. to 5:00 p.m.
Ms. Madelyn Botta will check on the possibility of plenary sessions for all three Association conferences. At least one Association intended to offer the Work Force Diversity program as a plenary session.
The subcommittee discussed the idea of hiring a law clerk or law student to develop a participant resource material packet for distribution at the programs. Ms. Yu will work with Ms. Karen Pool Norby and Ms. Sheryl Willert regarding contents of the resource packet. Judge Fleck knows of a former law clerk/judicial assistant who might be interested in the project.
A subcommittee member asked if the Work Force Diversity subcommittee had ever surveyed court employees about the usefulness of the Work Force Diversity Resource Directory. A survey has not been conducted. Another member commented the outreach and recruitment efforts per Governor Locke's directive are a good rationale for reprinting the directory. Ms. McConnell-Adams reported that 117 copies of the directory remain on hand. The directory can be distributed at the Work Force Diversity educational programs, so it will be important to have an adequate supply available.
Ms. Donna V. McConnell-Adams will retrieve the originals from the May 1997 Work Force Diversity Resource Directory to research the cost of re-printing the directory.
The subcommittee suggested updating the Work Force Diversity Resource Directory in the year 2000.
Ms. Yu will work with Ms. Karen Pool Norby and Ms. Sheryl Willert on confirming calendar dates and on the development of program packets.
Ms. McConnell-Adams will research costs to re-print the Work Force Diversity Resource Directory, and will develop a tentative budget for the three tentative program offerings (Attachment 5). She will also research contracting and hiring guidelines for the resource material project.
Ms. Madelyn Botta will check on the possibility of plenary sessions for all three Association conferences.
Judge Fleck will attempt to locate the law clerk/judicial assistant she knows.
The sub-committee will hold another conference call meeting on Tuesday, January 12, 1998, at 4:10 p.m.
The conference call ended at 5:13 p.m.