Minority and Justice Commission
WORKFORCE DIVERSITY SUB-COMMITTEE
Friday, September 28, 2001, 3:00 p.m.
King County Courthouse
Judicial Conference Room
516 Third Avenue, Seattle
Present: Robert C. Boruchowitz, Ms. Erica S. Chung, David Della, Judge Deborah D. Fleck, Judge Richard A. Jones, Kenneth E. Payson, Judge Mary I. Yu
Not present: Jeffrey A. Beaver, Ms. Madelyn Botta, Ms. Pam L. Daniels, Ms. Lourdes Fuentes, Guadalupe Gamboa, Ms. Terry Mark, Judge LeRoy McCullough, Tony Orange, and Jeffery C. Sullivan
The meeting was called to order by Judge Deborah D. Fleck, chairperson, at 3:00 p.m.
I. Recruitment and Retention Manual project:
Ms. Chung reported that a contract between Ms. Sheryl Willert and the Commission was signed on July 25, 2001. The contract stipulates that Ms. Willert will produce a camera ready and on-disk Recruitment and Retention Manual for publication by May 31, 2002. Discussion ensued on how best to market the manual, on cost saving methods of distribution, and on future updates of the manual.
The sub-committee agreed that once the manual is produced it should be marketed as widely as possible. Suggestions were made to conduct training at various conferences, such as Fall 2002 Judicial Conference, Annual Court Administrators’ Conference, Superior Court Judges Conference, District and Municipal Judges Conference, and other potential venues. Ms. Chung was directed to draft a letter for Judge Fleck’s signature to various planning committees for potential training time availability in 2002. Judge Fleck will speak with Judge Yu and Ms. Willert regarding training potentials. Judge Yu reported that she and Ms. Willert are scheduled in December 2001 to present training on employment law to the King County Bar Association.
The sub-committee also agreed to videotape one of the training sessions for future use and distribution. Members agreed that, in order to minimize costs, the videotape would not be professionally produced. Judge Fleck agreed to loan her video camera. Another option is to invite TVW to videotape the training and purchase a copy of their tape.
Members expressed desire to update the manual every two to three years. The changes would incorporate changes in the law and feedback from presentation/training conducted. One option is to utilize law clerks to update the manual under the direction of Judge Yu or Ms. Willert with the cost donated by a law firm.
The sub-committee explored other options to producing a hard copy of the manual to minimize costs. Instead of a hardbound manual, a shrink-wrap format or a binder format may be more useful and may make updating easier. If a hardbound manual is produced, the sub-committee may send a letter highlighting the manual and its availability upon request. It was agreed to have the manual on-line on the Commission’s website. Other websites to consider are Administrative Office of the Court and an intranet hosted by the AOC, which is used by the judges.
II. National Speaker at Fall 2002 Judicial Conference
Ms. Chung reported that a letter from Justice Smith was sent to the Fall 2002 Judicial Conference Planning Committee on August 13, 2001, requesting time allocation at the Fall 2002 Judicial Conference for a national speaker invited by the Commission. The national speaker considered is Justice Joyce Luther Kennard from the California Supreme Court. The letter also requests the Planning Committee to cover travel expenses for the national speaker. The Planning Committee is scheduled to meet on October 9, 2001.
III. Youth and the Law
Judge Jones reported that he plans to host the next “Youth and the Law” event in Tri-Cities early next spring. However, he is having difficulty finding a local contact willing to assume the responsibility of local coordination. He had contacted Ms. Esther Hughie, Yakima contact, for her assistance in locating a Tri-Cities contact. Judge Jones reported that it is relatively easy to host an event by the Commission if a local contact is willing to assist with publicity, transportation for children, and site location. He stated that if local logistics were arranged, he would work collaboratively with the Young Lawyers and others to coordinate presenters and to provide T-shirts for the children, which are very popular.
David Della agreed to contact local community members in Tri-Cities regarding the possibility of acting as a local coordinator. Erica Chung has been directed to contact the Commission on Asian Pacific American Affairs for local contacts and Office of Superintendent of Public Instruction for local school district contacts and local statistics.
The Sub-committee plans to host four“Youth and the Law” programs in the biennium around the state: Tri-Cities, Spokane, Vancouver and back to Yakima.
IV. Externship Program
Judge Fleck and Judge Yu both stated that they have had contact with faculty and administrators from the University of Washington Law School and the Seattle University Law School without much success. Discussion ensued whether to pursue this project further. Members expressed strong desire to pursue this project and envision great potential for students of color. It was agreed that if the program becomes established it should be called “Minority and Justice Commission Externship Program”. The program is open to all interested and emphasis is to recruit and retain students of color in the field of law and the justice system and to provide them with career-enhancing opportunities.
The sub-committee members agreed to hold a special meeting with the deans and other staff of the law schools to discuss establishing Minority and Justice Commission externship programs at each local law school. Tentative dates are Thursday, November 15 or November 29, at 3:00 p.m. at Two Union Square in Seattle. Ms. Chung will draft a letter for Judge Fleck’s signature.
V. Resource Directory
The sub-committee decided to defer this project until next fiscal year, 2002-2003.
Erica S. Chung
* Manual - draft a letter for Judge Fleck’s signature to various planning committees for potential training time availability in 2002.
* Youth and the Law - contact Commission on Asian Pacific American Affairs for local contacts and Office of Superintendent of Public Instruction for local school district contacts and local statistics.
* Externship - draft a letter to deans for Judge Fleck’s signature.
Youth and the Law - contact local community members in Tri-Cities regarding the possibility of acting as a local coordinator.
Judge Deborah D. Fleck
Manual – contact Judge Yu and Sheryl Willert regarding training opportunities in 2002.
Judge Fleck has tentatively scheduled the next meeting for January 11, 2002, 3:00 p.m., at which time the committee will set quarterly meetings for 2002. Location to be announced.