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7
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ALL UNDELIVERABLE AND CHANGED ADDRESS INFORMATION GATHERED BY THE COURTS SHOULD BE DELIVERED TO THE DEPARTMENT OF LICENSING AS WELL AS TO COUNTY ELECTION DEPARTMENTS FOR PROCESSING. THE DEPARTMENT OF LICENSING AND COUNTY AUDITORS SHOULD USE THIS INFORMATION FOR DATABASE CORRECTIONS. COUNTY CLERKS SHOULD BE ENCOURAGED TO CREATE SUSPENSE FILES FOR CHRONIC NON-DELIVERABLE ADDRESSES.
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Provide Undeliverable
Address Information
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The quality of the jury source list is only as good as the information used to create it. The courts can help to reduce the number of returned summonses by providing information to those maintaining the source databases for research and correction.
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Procedure to
Notify DOL
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Currently, county clerks are required by statute to notify the county auditor of jury summonses that are returned by the postal service as undeliverable. It is recommended that the courts also notify DOL of undeliverable summonses and that the following process be put in place:
- The court sends DOL a copy of the address update information provided by the U.S. Postal Service (USPS).
- DOL sends a post card to the forwarding address provided by USPS requesting an address update.
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Suspense File
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In addition, clerks should be encouraged to create a suspense file of chronic non-deliverable addresses, those permanently excused, and deceased people. This suspense file should be checked annually against the new master source list.
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References:
RCW 2.36.095(3) (providing that the county clerk shall notify the county auditor of each jury duty summons that is returned).
WAC 308-104-018(1)(b)(iii) (allowing the change of the address of record when documentation is provided by a public official or government agency).
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