A new system needs to be provided with the functionality to support the Courts of Limited Jurisdiction (CLJ). The majority of district and municipal courts in the state do not have the ability to purchase their own case management systems and need a common system that can be used by all of the courts. The request seeks a new case management system that would be beneficial to all courts.

This feasibility study will provide crucial information in determining the best approach to modernizing the case management system AOC provides the district and municipal courts throughout the state.

AOC estimates that court staff would need to dedicate approximately 200 to 400 person hours over the course of the feasibility study to aid in development and review of requirements.

No current systems would be modified or affected by this feasibility study.

Replacing a major legacy system would be a multi-year effort and a multi-million dollar investment. For a project of this size and complexity, a feasibility study is necessary for due diligence and to gain a better of understanding of associated costs and project risks. The Administrative Office of the Courts (AOC) would begin by conducting a feasibility study to gather and document high-level business requirements for the CLJs. AOC will also solicit information from vendors to determine if systems exist in the market space to meet the needs of the courts. The specific elements included in a feasibility study can be provided upon request. The sizing below represents only the costs for the feasibility study.

AOC would conduct a feasibility study to determine if one or more of the existing vendors in this market space is mature enough and can meet the business needs of the CLJ courts. This study would be based on the same model used for ITG 002 – Superior Court Case Management System Feasibility Study. High level requirement will be gathered to provide vendors information on the CLJ business needs. The high level requirements will also be used to establish scope for an implementation project. Work that has also been done in previous case management system efforts, including the current Superior Court Case Management System effort, will be leveraged in support of this feasibility study. The feasibility study will examine the capability of vendors in the market space to determine if products are available that can meet the requirements to provide a system to the CLJ courts. The information obtained during this feasibility study could then be used to support procurement of a system, if the JISC decides to proceed with a system replacement.

This request was authorized by the JISC at their December 2, 2011 meeting.