1297 - Self-Represented Litigants (SRL) Access to SC & CLJ Courts

 
Request Status Summary
Request Status Awaiting Authorization
Status Comment This request is on hold pending further analysis of a new product by Tyler Technologies that may meet these business needs.
Request Detail
Requestor Name:
   Keithahn, Hayley
Origination Date:
   11/09/2020
    
Recommended Endorser:
   AOC (endorses for other communities)
Request Type: Change or Enhancement
Which Systems are affected? Judicial Information System (JIS)
Superior Court Management Information System (SCOMIS)
Juvenile and Corrections System (JCS)
Judicial Access Browser System (JABS)
Possible Case History (PCH)
Case and Criminal History (CACH)
Other
Other affected Systems / Business Processes JIS-Link, SC-CMS, CLJ-CMS
Business Area: Court Case Management
Communities Impacted: Superior Court Judges
County Clerks
Superior Court Administrators
CLJ Judges
CLJ Managers
Family and Juvenile Law Judges
Public and Other Users
Impact if not Resolved: High
Impact Description:

Not providing this functionality will severely impede SRL access to their documents and case information and will continue to result in an under representation of this demographic.

Not implementing the ability to provide SRL access, will significantly impact a long standing request from the Access To Justice (ATJ) group.

What is the Business Problem or Opportunity

This business opportunity would provide access to an underserved demographic, providing them the ability to better represent themselves within Washington Courts. By allowing special “attorney-like” access to Washington case management systems, Self-Represented Litigants (SRL) would have access to case documents and information that is related to cases in which they are representing themselves.

  • To be effective Litigants must:
    • be able to file and access court records statewide,
    • be uniquely identified,
    • have appropriate security privileges/access on a by-case basis,
    • have access to all appropriate documents and data, and
    • be able to file and access court records statewide.

  • Litigant access could be similar to the Portal JISLink Level-01 role

Expected Benefit:

Self-Represented Litigants will have access to their case records and will have the ability to effectively represent themselves.

Any Additional Information:

Attached is a document created from a SC-CUWG endorsed work group. This document is Odyssey and Portal centric and does not meet the need for this particular request. However, it does provide information that captures the need for this request and some workflows that could be adopted.

The need to identify the SRLs individually was identified, a database will need to be created to hold this information. This database will need an oversite to track and maintain SRL numbers for statewide use. The work load was identified but the responsible party or parties was not decided upon.

Endorsement Detail
Endorsing Committee
   AOC (endorses for other communities)
Endorser Name:
   Radwan, Ramsey M.
Origination Date:
   12/04/2020
Endorsing Action: Endorsed
AOC Analysis Detail
Analysis Date: 06/09/2022
Request Rationale
Aligns with JIS Business Priorities, IT Strategies & Plans: Yes
Aligns with applicable policies and with ISD Standards: Yes
Breadth of Solution Benefit: Wide
Cost Estimates
Cost to Implement? $799,092
Projected Maintenance cost? TBD
Feasibility Study needed? No
Court Level User Group
Non-JIS
Approving Authority Administrator
Request Summary:

This request from the Access to Justice Board (ATJ) is to provide electronic or virtual access to case information and documents for Self Represented Litigants (SRL) across Washington courts.

By allowing Pro Se access to their case information. SRL would have access to case documents and information that is related to cases in which they are representing themselves.

Business Impacts:

See analysis.

Summary of Proposed Solution

See analysis.

Proposed Solution

See analysis.

Additional Systems Affected
Judicial Information System (JIS)
Superior Court Management Information System (SCOMIS)
Juvenile and Corrections System (JCS)
Judicial Access Browser System (JABS)
Possible Case History (PCH)
Case and Criminal History (CACH)
Other
Communities Impacted
Superior Court Judges
County Clerks
Superior Court Administrators
CLJ Judges
CLJ Managers
Family and Juvenile Law Judges
Public and Other Users
Confirmation of Endorsing Action Detail
Endorsing Committee
   AOC (endorses for other communities)
Endorser Name:
   Vonnie Diseth
Origination Date:
   05/21/2022
Endorsing Action: Endorsed
Endorser’s Explanation and Comments

06/21/2022 Endorse confirmed by AOC CIO on behalf of AOC Endorsing Group.

Court Level User Group Decision Detail
CLUG Non-JIS
Chair of Group Vonnie Diseth
Date of Decision 06/09/2022
Decision
Decision to Recommend for Approval Unamimously recommended to the approving authority
Priority Processing Status Not Prioritized
Scoring Detail
In making their decision, detailed score values were not provided by Non-JIS.
Pros & Cons (if vote is not unanimous)

06/21/2022 CLUG Reccomended by AOC CIO on behalf of Non-JIS CLUG.

 

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