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1361 - Migrate to Office 365
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| Request Status Summary |
| Request Status |
In Progress |
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| Request Detail |
| Requestor Name: |
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Longnecker, Dennis |
| Origination Date: |
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05/26/2023 |
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Recommended Endorser:
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AOC (endorses for other communities) |
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| Request Type: |
Mandated Change
Mandated Change
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| Mandated Change |
Legislative Budget Package |
| Which Systems are affected? |
Other
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| Other affected Systems / Business Processes |
Microsoft 365 |
| Business Area: |
Other
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| Communities Impacted: |
AOC
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| Impact if not Resolved: |
High |
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| What is the Business Problem or Opportunity |
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The Administrative Office of the Courts is currently licensed for Office 2021, which is referred to as an “On Premise” solution. Office 2021 reaches its end of life in October 2026. The current version of Skype for Business and SharePoint that AOC currently utilizes will be reaching end of life sooner (Skype for Business on January 9, 2024 and SharePoint on September 1, 2024). Since the Administrative Office of the Courts is not on Office 365, we are also unable to adequately utilize Microsoft Teams, a tool used by the majority of the state agencies.
Office 365 is a cloud suite of applications and services, offered by Microsoft to companies of all sizes. Currently, at the Administrative Office of the Courts and the Court of Appeals, Office applications like Outlook, Word, and Excel are run and managed locally, but with Office 365 all of these tools plus more are available in a cloud hosted solution. Companies pay subscriptions fees for the services they want, depending on the number of users they have.
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| Expected Benefit: |
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• Office 365 is a cloud-based solution that allows users to access their documents anytime/anywhere.
• Built-in sharing and collaboration features of Office 365 makes it suitable for modern work environments.
• Office 365, users can access their data from anywhere.
• Office 365 is supported by Microsoft while their current on-site products will not be.
• Additional Tools, like SharePoint, Teams, Yammer, etc. work seamlessly together.
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| Endorsement Detail
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| Endorsing Committee |
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AOC (endorses for other communities) |
| Endorser Name: |
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Escudero, Arsenio |
| Origination Date: |
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06/05/2023 |
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| Endorsing Action: |
Endorsed |
| Endorser’s Explanation and Comments |
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Funded by Legislature for 23-25 Biennium.
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| AOC Analysis Detail
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| Analysis Date: |
06/05/2023
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| Request Rationale |
| Aligns with JIS Business Priorities, IT Strategies & Plans: |
Yes |
| Aligns with applicable policies and with ISD Standards: |
Yes |
| Breadth of Solution Benefit: |
Wide |
| Cost Estimates |
| Cost to Implement? |
$2.699M |
| Projected Maintenance cost? |
$1.225M/annum |
| Feasibility Study needed? |
No |
| Court Level User Group |
| Non-JIS |
| Approving Authority |
JISC |
|
| Request Summary: |
The Administrative Office of the Courts is currently licensed for Office 2021, which is referred to as an “On Premise” solution. Office 2021 reaches its end of life in October 2026. The current version of Skype for Business and SharePoint that AOC currently utilizes will be reaching end of life sooner (Skype for Business on January 9, 2024 and SharePoint on September 1, 2024). Since the Administrative Office of the Courts is not on Office 365, we are also unable to adequately utilize Microsoft Teams, a tool used by the majority of the state agencies.
Office 365 is a cloud suite of applications and services, offered by Microsoft to companies of all sizes. Currently, at the Administrative Office of the Courts and the Court of Appeals, Office applications like Outlook, Word, and Excel are run and managed locally, but with Office 365 all of these tools plus more are available in a cloud hosted solution. Companies pay subscriptions fees for the services they want, depending on the number of users they have.
|
| Business Impacts: |
Office 365 is a cloud-based solution that allows users to access their documents anytime/anywhere.
• Built-in sharing and collaboration features of Office 365 makes it suitable for modern work environments.
• Office 365, users can access their data from anywhere.
• Office 365 is supported by Microsoft while their current on-site products will not be.
• Additional Tools, like SharePoint, Teams, Yammer, etc. work seamlessly together.
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| Summary of Proposed Solution |
Implement Office 365.
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| Proposed Solution |
Implement Office 365.
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| Additional Systems Affected |
Other
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| Communities Impacted |
AOC
Supreme Court Justices
Supreme Court Clerks
Supreme Court Judicial Asst.
Appellate Court Judges
Appellate Court Clerks
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| Confirmation of Endorsing Action Detail
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| Endorsing Committee |
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AOC (endorses for other communities) |
| Endorser Name: |
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Escudero, Arsenio |
| Origination Date: |
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06/05/2023 |
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| Endorsing Action: |
Endorsed |
| Endorser’s Explanation and Comments |
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Funded by Legislature for 23-25 Biennium.
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| Court Level User Group Decision Detail
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| CLUG |
Non-JIS |
| Chair of Group |
No Chair Stated |
| Date of Decision |
06/05/2023 |
| Decision |
| Decision to Recommend for Approval |
Unamimously recommended to the approving authority |
| Priority Processing Status |
Not Prioritized |
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| Scoring Detail |
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In making their decision, detailed score values were not provided by Non-JIS.
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| Additional Notes |
Funded by Legislature for 23-25 Biennium. Is mandated.
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| Implementation Detail
– Superseded
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| Analysis Date: |
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Implementation Stage
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Authorized
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Prioritization Option:
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Non-Prioritized
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Comments:
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Funded by Legislature for 23-25 Biennium. Is mandated.
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| Implementation Detail
– Superseded
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| Analysis Date: |
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Implementation Stage
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Authorized
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Prioritization Option:
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Non-Prioritized
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Comments:
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The Yammer application is not in scope for this implementation.
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| Implementation Detail
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| Analysis Date: |
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Implementation Stage
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In Progress
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Prioritization Option:
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Non-Prioritized
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