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27 - Seattle Municipal Court Case Management System (CMS) to Enterprise Data Repository (EDR) Data Exchange
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| Request Status Summary |
| Request Status |
In Progress |
| JISC Priority |
2 |
| Status Comment |
JISC Priority #3 |
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| Request Detail |
| Requestor Name: |
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Kurle, Sam |
| Origination Date: |
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08/31/2010 |
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Recommended Endorser:
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District and Municipal Court Judges' Association |
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| Original Title: |
SMC AOC Data Exchange |
| Request Type: |
Change or Enhancement
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| Which Systems are affected? |
Judicial Information System (JIS)
Superior Court Management Information System (SCOMIS)
Data Warehouse
Judicial Access Browser System (JABS)
Case and Criminal History (CACH)
Other
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| Business Area: |
Records Management
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| Communities Impacted: |
Appellate Court Judges
Appellate Court Clerks
Superior Court Judges
County Clerks
Superior Court Administrators
CLJ Judges
CLJ Managers
State Agencies
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| Impact if not Resolved: |
Medium |
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| What is the Business Problem or Opportunity |
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Currently, the Seattle Municipal Court (SMC) send its Criminal Cases and dispositions to the AOC, which allows other State courts the ability to retrieve SMC Case history within the appropriate AOC systems. Since SMC staff utilize a seperate case management system (MCIS), they must perfrom defendant research in both MCIS and the appropriate state systems (JABS, DISCIS) in order to gather defendent criminal history.
Currently, SMC infractions are not submitted to the AOC, though we do send them to DOL & WSP.
The Court desires to work with the AOC to develop a two-way data exchange, which would expand the current SMC/AOC data exchange to include infractions and develop a new data exchange with the AOC that would allow for the retrieval of SMC defendent criminal history into the SMC case management system.
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| Expected Benefit: |
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The benefit to SMC would be a reduction in defendant research times by not being required to us two seperate systems.
The benefit to the non-SMC courts would be a reduction in defendant research times by not being required to use two seperate systems.
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| Endorsement Detail
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| Endorsing Committee |
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District and Municipal Court Judges' Association |
| Endorser Name: |
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Buzzard, R W |
| Origination Date: |
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11/03/2010 |
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| Endorsing Action: |
Endorsed |
| Endorser’s Explanation and Comments |
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DMCJA spoke with requestor and a full two way exchange of smc data and aoc data to be explored.
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| AOC Analysis Detail
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| Analysis Date: |
03/31/2011
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| Request Rationale |
| Aligns with JIS Business Priorities, IT Strategies & Plans: |
Yes |
| Aligns with applicable policies and with ISD Standards: |
Yes |
| Breadth of Solution Benefit: |
Wide |
| Cost Estimates |
| Cost to Implement? |
1427 hours |
| Projected Maintenance cost? |
Unknown |
| Feasibility Study needed? |
No |
| Court Level User Group |
| Courts of Limited Jurisdiction |
| Approving Authority |
JISC |
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| Request Summary: |
Currently, SMC infractions are not submitted to the AOC, though SMC does send them to the Department of Licensing and the Washington State Patrol. The Court desires to work with the AOC to develop a data exchange, which would expand the current SMC/AOC data exchange to include infractions and develop a new data exchange with the AOC that would allow for the retrieval of SMC defendant criminal history. |
| Business Impacts: |
The benefit to SMC would be a reduction in defendant research times by not being required to examine data in two separate systems. The benefit to the non-SMC courts would be the availability of more detailed SMC data. |
| Summary of Proposed Solution |
In order to meet SMC needs, AOC will develop and implement a secure pass through of login and data request from the MCIS view only GUI to the JABS application.
In order to meet the CLJ needs, AOC will enhance the existing nightly SMC process to meet the expanded data needs of the other CLJ courts. An analysis of the data is required and a joint data mapping effort between SMC and AOC analysts to determine the compatibility and quantity of the data involved. A new process will be developed and implemented to load data into the production database tables instead of the existing archive tables. The existing programs/processes that currently do a nightly load to archive tables will now load production tables instead. AOC will reuse as much of the current process/code as possible to shorten the development of the new process once the SMC data has been mapped to AOC production tables.
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| Proposed Solution |
See attached analysis. |
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| Confirmation of Endorsing Action Detail
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| Endorsing Committee |
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District and Municipal Court Judges' Association |
| Endorser Name: |
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Marin, Vicky, on behalf of the District and Municipal Court Judges' Association |
| Origination Date: |
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04/08/2011 |
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| Endorsing Action: |
Endorsed |
| Endorser’s Explanation and Comments |
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The DMCJA requests that the data exchange include as much information from Seattle Municipal Court as practicable.
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| Court Level User Group Decision Detail
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| CLUG |
Courts of Limited Jurisdiction |
| Chair of Group |
Cynthia Marr |
| Date of Decision |
04/14/2011 |
| Decision |
| Decision to Recommend for Approval |
Unamimously recommended to the approving authority |
| Priority Processing Status |
Prioritized |
| Ranking |
| Request Priority |
2 |
| Request Importance |
High |
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| Scoring Detail |
Score / Possible |
| Business Value |
9.4 / 10 |
| Relative Priority |
9.1 / 10 |
| Cost |
3.3 / 5 |
| Complexity/Level of Effort |
5 / 10 |
| Risk |
3.9 / 5 |
| Benefit / Impact |
4.6 / 5 |
| Impact of Doing Nothing |
3.7 / 5 |
| Total Score |
39 / 50 |
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| Implementation Detail
– Superseded
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| Analysis Date: |
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Implementation Stage
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Authorized
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Prioritization Option:
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Prioritized
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Comments:
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This request was authorized by the JISC on May 6, 2011. Pending scheduling.
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| Implementation Detail
– Superseded
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| Analysis Date: |
06/23/2011 |
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Implementation Stage
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Scheduled
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Prioritization Option:
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Prioritized
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Comments:
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This request is scheduled for Feb 1, 2012 - Jan 31, 2013.
Kathy Wyer has amended the hours required for implementation by Court Education to 250 hours due to:
· Seattle Muni would need JABS training
· Seattle Judges need JABS training (15 judges plus staff)
· Documentation
· Update eCCL video
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| Implementation Detail
– Superseded
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| Analysis Date: |
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Implementation Stage
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Authorized
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Prioritization Option:
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Prioritized
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Comments:
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This request will not start as scheduled on February 1st, 2012. After reassessing resources, AOC currently does not have the capacity to start this project as scheduled and it's anticipated that the project will not be able to start within the next six months. AOC will continue to work to schedule this project with regard to its JISC assigned priority.
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| Implementation Detail
– Superseded
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| Analysis Date: |
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Implementation Stage
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In Progress
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Prioritization Option:
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Prioritized
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| Implementation Detail
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| Analysis Date: |
07/01/2021 |
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Implementation Stage
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In Progress
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Prioritization Option:
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Prioritized
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Comments:
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06/28/2021 Attaching new analysis which supercedes original from 2011. No change to request regarding CLJ CLUG priority, importance, or scoring. No status change of request which is still In Progress.
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