The absence of easily accessible judgment and sentencing data is a chronic and serious problem for the Washington Courts.

This request was endorsed by the board at the 2011 meeting during spring conference.

The judicial branch requires the ability to obtain Judgment and Sentence (J&S) information from JIS in an automated and electronic format. Currently J&S is entered in JIS following the creation and signing thereof, but in a relatively non-uniform free text format. This inhibits conformity to detail, coding, and formatting.

• Reduction in redundant data entry and data dissemination

• Streamline and conformity of business processes performed across the agencies.

• Reduction of data entry for all parties.

• Produce accurate and uniform Judgment and Sentence documents.

• Support real-time data management in court hearings.

• Provide uniform, high quality data for analysis and for the purposes of court use

Judgment and Sentence (J&S) requirements will be included as part of the Superior Court Case Management System (SC CMS) project.

J&S is an integral component of any court case and is included in most case management systems. Therefore this recommendation has been approved as part of the SC-CMS project which is currently in the requirements gathering and analysis phase. Much of the J&S analysis work is already being addressed by the SC-CMS project so this recommendation does not suggest a significant amount of work over and above what is already being done. To make this determination we coordinated with the lead Business Analyst for the SC-CMS project, Tom Sampson, and organized a series of three meetings with the requestor of ITG 55, AOC Court Research Center Manager Carl McCurley. These meetings identified that many of the J&S requirements have already been included in the SC-CMS project. The SC-CMS project manager, Kate Kruller, has also already accepted that J&S analysis and requirements will be officially included as part of the project.