JIS Data Dissemination Committee

May 23, 2003

APPROVED MINUTES

JIS DATA DISSEMINATION SUBCOMMITTEE MEETING

Members Present:
Judge Kenneth Grosse, Chair, Division I Court of Appeals
Judge Glenna Hall, King County Superior Court
Judge James Heller, Pierce County District Court
Judge Kip Stilz, Thurston County District Court
Siri Woods, Chelan County Superior Court Clerk
Judge Thomas Wynne, Snohomish County Superior Court

Guests:
Laird Hail, Seattle Municipal Court
Don Horowitz, Chair of ATJ-TBOR
Diana Kramer, WNPA
Barb Miner, King County Superior Court Clerk

AOC Staff:
Brian Backus
John Bell
Tom Clarke
Mary McQueen
Kathie Smalley

Judge Grosse opened the meeting and introductions were given.

The minutes were approved from the 4/11/03 meeting.

Training Plans

Brian Backus gave a presentation on AOC’s plans to give training to court personnel on public access to court records and the court personnel response to requests from the public.  The plan was enthusiastically endorsed by the subcommittee.

Changes to Data Dissemination Contract

Mr. Backus gave a presentation regarding changes to the data dissemination contract and provided copies of the suggested changes.  The subcommittee agreed to the following changes:

1. Add the words "or to take other appropriate action to" to Section 4(c) on Social Security Numbers.
2. Note in Section 5(C) that any exceptions to the prohibition on the resale of data will be in the Addenda.
3. Add Section 12(A) obligating the licensee to ensure its subscribers' compliance.
4. Add Section 13 on Assignment and Section 14(D) on Termination to deal with situations where the licensee may file for bankruptcy or otherwise cease business.

 Mr. Backus will prepare another contract with the above suggested changes and distribute to the subcommittee. 

GR 15 and 22

Judge Grosse believes that the subcommittee needs direction from either the JISC or the Supreme Court before we can work on these issues.

Next Meeting

The next meeting is scheduled for September 26, 2003 unless issues develop that requires an earlier meeting.