The minutes of the March 29, 2002 meeting were approved as written.

Superior Court Administrator Access

The group agreed that current access should be continued. A confidentiality agreement will be drafted and signed by court staff. A copy of the signed confidentiality agreements will be provided to the clerk and possibly AOC. AOC and the clerks will also consider making recommendations to the legislature to provide criminal sanctions for the unauthorized distribution of JIS information.

• Action: Draft confidentiality agreement-Siri Woods, N.F. Jackson, Ms. McQueen, Brian Backus

Computer Usage Policy for Judicial Officers

Judge Grosse reported that this policy had been distributed at a prior meeting and asked for comments. The subcommittee agreed that the policy was something that is needed. The group discussed how this policy should be adopted and it was suggested that the policy should be sent to the JIS Committee with a recommendation that it be adopted as official policy. The group discussed the authority of the judiciary to adopt such a policy and agreed that an authority section be added to the draft that cites the Washington State Constitution. The AOC legal department will make the suggested changes.

• Action: Add authority section to policy-AOC Legal Department

Court Request to Remove the Parties' Address from CLJ Printed Docket Report

Ms. Kuriyama reported that this request has been withdrawn.

Comprehensive Public Access Court Rule-status of Work Groups Report

Ms. Kuriyama presented a report on the status of the work groups. She reported that the discussion of restricted personal identifiers will be brought before the full subcommittee at the next meeting.

Judge Ramerman discussed the proposed amendments to GR22. He suggested that GR22 be amended to add guardianship cases to the definition of family law cases. He indicated that special separate retirement plan orders should be added to the list of financial source documents. These retirement plan orders are necessary to effectuate a division of retirement plans and contain detailed information about the parties including restricted personal identifiers. There were concerns that people are filing documents other than financial source documents under the Sealed Financial Source Cover Sheet. The suggestion was made to add a comment that any document that is filed under this cover sheet, which is not a financial source document, will be publicly available. The appropriateness of a document filed under this cover sheet will be determined by a judicial officer. A comment should be added that the clerk is not responsible for the monitoring of documents filed under the Sealed Financial Source Document cover sheet.

The next meeting will be Friday, July 12, 2002 from 9:00 AM to 10:30 AM.