Special Requests
Request to remove deferred prosecution information form JIS-Link public access
Judge Stilz discussed SB 5261 that relates to the vacation of an offender's record of conviction in courts of limited jurisdiction. He pointed out that it was interesting that the bill did not allow the vacation of records of conviction for an alcohol-related motor vehicle offense, a domestic violence offense, or a sex offense. Judge Wynne commented that the public has an interest in tracking deferred prosecutions. Judge Grosse suggested that the legislature should consider prohibiting the use of non-conviction data for employment purposes rather than restricting access to court records. The subcommittee tabled any action on this request.
DSHS Child Study & Treatment Center Access to JUVIS-The subcommittee discussed the need for the Child Study and Treatment Center to have access to JUVIS records. Mr. Backus discussed how another contract with DSHS was structured which gave them access to mental commitment type of cases. The subcommittee agreed that the Child Study and Treatment Center could have access to JUVIS records subject to a contract that is structured like the one giving DSHS access to mental commitment type of cases.
Action item-Draft and enter into a contract with DSHS that is similar to the prior DSHS contract that gives access to mental commitment type of cases. (OAC staff)
Kris Sundberg Request for a List of Funds on Deposit in the Registry of the Court
The subcommittee discussed the content of the Trust Account Summary Report and agreed that the existing report should not be disseminated to the public. If a person wants a custom report they can be referred to the Office of the Administrator for Courts and the Data Dissemination Subcommittee.
- Action item-Contact county clerks association representative and inform her of the decision of the subcommittee. (OAC staff)
Old Business
Status of Data West (Courtlink) contract-The subcommittee reviewed the latest e-mail from Courtlink regarding their contract amendment negotiations with West Group. The subcommittee agreed that the audit provision could be modified to provide for a non-disclosure clause. The subcommittee discussed the need for liability insurance and agreed that they will not waive the insurance requirement. A February 15, 2001 deadline was agreed upon to get the contract in compliance, otherwise access to JIS data will be terminated.
- Action item-Convey decision of subcommittee to Courtlink. (OAC staff)
Report on Juvenile Dependency Case Type Access-Exceptions
Ms. Kuriyama provided the subcommittee with a table entitled "Juvenile Dependency Case Type Access Exceptions to General Policy." The subcommittee reviewed the table and briefly discussed the different exceptions.
Public Standard Index update-Mr. Backus reported on the status of the public standard index project. He indicated that there are some resource problems with producing an index as originally planned. Various options are being reviewed. A survey will be sent out to current JIS Link users and potential index users to determine need and pricing. Judge Stilz asked for a realistic time table with options and the need to get the original group of people together to discuss the options. Judge Heller indicated that it is more important to maintain the service to the courts than provide a new index. Mr. Clarke stated that by next meeting there would be a working index. The content might not be that different but the period of time covered and the sub-products might differ. Mr. Clarke indicated that there are a number of policy considerations involved and agreed that by next meeting a paper outlining the options on pricing, time frame, performance, and content would be available. ยง Action item-Develop paper discussing policy, index content, timeframe, and pricing. Work with media and other potential customers. (OAC staff)
Mr. Backus indicated that he would prepare an issue paper with a broader picture for demands beyond Web issues. This would expand upon the "Availability of JIS on Web sites" issue paper. He expected to have this paper out in the next couple of weeks.
Privacy Work Group Report-Judge Wynne presented a report on the status of the proposed court rule. He indicated that media representatives and their attorney, Mike Killeen, reviewed version 9 of the proposed rule. They suggested some changes that were reviewed by the subgroup that has been working on refining the proposed rule. Judge Wynne discussed the suggested revisions that were adopted and those that were not.
Mr. Killeen questioned the need for the second paragraph of the purpose and scope section. Mr. Thompson also raised concerns that this would carry over to other types of case records. Judge Grosse stated that the paragraph is important and that it should be part of the record. The subcommittee discussed the version 6 second paragraph and agreed that the version 6 second paragraph of the purpose section should be used.
Mr. Thompson questioned why a party's current residential address was under the restricted personal identifiers. He suggested that the court only collect it on documents that are considered confidential. He also wanted to make sure that the mailing or service addresses of the parties remained publicly available. The subcommittee agreed to remove "a party's current residential address" from section (b)(5) and add a comment that the court only collects current residential address information on sealed documents such as the confidential information sheet.
The subcommittee reviewed the changes to section (c)(1) and agreed that the last three sentences should be deleted starting with "A requestor shall etc." and a comment should be inserted regarding JIS policy. Move modifier "as may be authorized by law" to describe fee.
The subcommittee suggested that a comment be added to section (d)(2) indicating that some of these forms are pass-through forms being collected for the benefit of other agencies and passed on to those agencies without becoming part of the court record.
The subcommittee discussed the changes to section (d)(3) and (e)(3). The group agreed that a comment should be added to each of these sections that tied them together to make it clearer.
The subcommittee discussed the new language in section (g)(1). The group agreed that the following sentence should be used instead: "Information filed by a party in any file or record, that is not a sealed financial source document as defined by (b)(6), shall be available to the public unless sealed by the court under section (e)(3).
Next Meeting
The next meeting will be March 23, 2001 at 9:00 AM.
