JIS Data Dissemination Committee

December 1, 2000

Friday, December 1, 2000
Meeting Minutes

Attendees:

JIS Data Dissemination Subcommittee Members:
Judge C. Kenneth Grosse, Chair
Judge James R. Heller
Judge Thomas Wynne
Judge Clifford Stilz
Siri Woods
Justice Bridge, Chair, JIS Committee

Guests:
Laird Hail, SMC
Diana Kramer, Washington Newspaper Publishers Association
Mark Weiss, WSBA Family Law Section
Glenn Jacobs, Commercial Information Systems
Ryan Murrey, WA. Association of CASA/GAL Programs
Elaine Smith, King County Collection Enforcement
Donna Keim, King County Collection Enforcement
Doug Rybacki, CourtLink
Craig Husa CourtLink

Staff:
Mary McQueen
Tom Clarke
Brian Backus
Katherine Kuriyama
Alan Erickson

Minutes

1. Minutes

   The minutes of the October 27, 2000 meeting were approved as written.

2. Old Business

   Status of Data West (CourtLink) contract
   Craig Husa, CourtLink, reported on the status of their contract negotiations with Data West. He requested that the OAC contract with CourtLink not be terminated and asked for additional time to complete negotiations with Data West. He represented that CourtLink was making a good faith effort to be in compliance with the OAC contract. He indicated that CourtLink would terminate their contract with DataWest if the amendment to the contract between CourtLink and Data West did not meet the approval of the subcommittee. The judges agreed that the insurance provision and indemnification provisions should remain in the amendment. However, it was suggested that the attorney for Data West negotiate insurance and indemnification language that was acceptable to the Data Dissemination subcommittee. The judges indicated that they would review any warranty language proposals for the audit provisions. It was agreed that the subcommittee and CourtLink would have a telephone conference the first week of January for a status report. The decision to terminate the contract with CourtLink is deferred until the telephone conference.

   Report on Juvenile Dependency Case Type Access-Exceptions
   The table of exceptions was presented by Ms. Kuriyama. The subcommittee asked OAC to prepare a position paper with more information regarding the exceptions.

   • Action item-Research and prepare a position paper for the next Data Dissemination Subcommittee meeting. (OAC staff)

   Privacy Work Group Report
   Ms. Kuriyama presented a status report of the versions of the proposed legislation and proposed court rule provided to the subcommittee.

   The subcommittee discussed the proposed legislation. Ms. Kuriyama pointed out the changes from the last version that had been provided to the subcommittee. The subcommittee wanted to make sure that paternity final orders were included in the legislation and if they were not they requested that they be included.

   • MOTION: Recommend to the JIS Committee that the judiciary support the proposed legislation with the noted changes. The motion was seconded and passed unanimously.

   The subcommittee discussed the proposed court rule. Ms. Woods requested that the word reasonable be deleted from (c)(1) third sentence. Mark Weiss' proposed changes to (c)(1) were reviewed and adopted. The alternate language was stricken. The last sentence from the KK version 5 (c)(1) to be added. The subcommittee looked at (b)(6) and agreed to delete "but are not limited to" and change "include" to "including". It was requested that Ms. Kuriyama go back to the Privacy Work Group notes to see if there were any additional financial documents that were discussed but not included in the list in (b)(6). Also, a general "other" provision should be added. Ms. Kramer objected to the general other provision because of the concern that attorneys would broadly define that and include documents that should be accessible to the public. Ms. McQueen commented that if that were to happen the subcommittee would review the rule again. Ms. Kramer requested some changes to (f)(3). The subcommittee agreed that the language in (f)(3) and (b)(3) should be reworded and a subgroup would make those changes consistent with the subcommittee's recommendations. The word "judicial" in (a) second sentence was deleted and the words "family law" inserted. With that change, Ms. Woods, representing the Clerks, accepted the KK version 5 language for the first paragraph of (a).

   • MOTION: Recommend to the JIS Committee that the new proposed court rule with noted changes be submitted to the Supreme Court Rules Committee. The motion was seconded and passed by a unanimous vote.
   • Action item-Revise draft proposed court rule KK version 5 as recommended. (OAC staff and interested DD subcommittee members)
3. Special Requests

   Request to remove deferred prosecution information form JIS-Link public access
   The discussion on this request was tabled until next meeting due to time limitations.

   King County Collection Enforcement Request for DCH, CFHS, and DOL Screens
   Donna Keim, from King County Collection Enforcement, explained why they need access to the different screens. Currently they have access granted by the King County courts. However, this access is going to be taken away from them. Judge Stilz pointed out that the DCH screen does not show what they are asking for. He also indicated that the DOL screen is not the court's information and that they should contact DOL for access to their database. Ms. McQueen suggested that the subcommittee should hear from the King County Court as to the issues and why they have decided to end this access. Generally the subcommittee defers to the local court on a decision such as this. Ms. Woods asked if the Collection Enforcement Unit was part of the Clerks office. Ms. Keim indicated that they are not employees of the clerk's office and that their division, the Financial Management Division, is an executive branch office. The subcommittee agreed that this matter should be tabled until the next meeting.

   • Action item-Ask someone from the King County court to attend the next meeting and present King County court's perspective on this issue. (OAC staff)
   • Action item-Outline how the Collection Enforcement unit fits within the county and court's structure. (OAC staff)
4. Next Meeting The next meeting will be January 19, 2001 at 9:00 AM.