GR 9 COVER SHEET

Suggested Amendment to

Judicial Information Systems Committee Rules: 1-11 and 14-18

Submitted by the Judicial Information Systems Committee

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A.        Name of Proponent:           Judicial Information Systems Committee (JISC)

B.        Spokespersons:                   Justice Barbara A. Madsen, Chair

                                                               Judge John Hart, Vice-Chair

C.        Purpose:      

These revisions to the language of the Judicial Information Systems Committee (JISC) Rules (JISCRs) are being proposed to reconcile various sections to developments in organizational changes, policies, and current technology, which have occurred since the inception of the JISC in 1976 or the most recent update to the JISCRs.

The JISC considered the revisions proposed to these rules at its regular meetings throughout 2024.  Each of these changes were considered by the committee and unanimously approved.  The changes proposed represent the consensus of the committee on changes needed to bring these rules into line with changes that have occurred since they were last updated.

We seek to amend, delete, and add language to JISCR 1 to clarify the responsibility over the Judicial Information System and more accurately define which system is administered.

We seek to amend language to JISCR 2 to update the name of an association and to correct grammar.

We seek to amend and add language to JISCR 3 to update terminology and to correct grammar.

We seek to amend and add language to JISCR 4 to reflect the current stage of the Judicial Information System (JIS).

We seek to amend and add language to JISCR 5 to update terminology and to include the statewide data standard, and the process and responsibilities surrounding this standard.

We seek to amend and add language to JISCR 6 to update terminology and to revise the entity responsible for reporting.

We seek to amend language to JISCR 7 to revise the entity responsible for creating a set of codes for criminal charges, civil actions, juvenile referrals, attorney identification, and standard disposition identification codes.  We also seek to eliminate the responsibility for creating case numbering systems as this function is obsolete in modern case management systems.

We seek to amend JISCR 8 to update terminology and to revise the entity responsible for records retention.

We seek to amend and add language to JISCR 9 to update terminology.

We seek to amend and add language to JISCR 10 to update terminology and to revise the entity responsible for assigning and maintaining a uniform attorney identification number for use in JIS.

We seek to amend and add language to JISCR 11 to update terminology and to revise the entity responsible for maintaining on file a copy of all system documentation related to the collection, storage, and dissemination of such information.

We seek to amend and add language to JISCR 14 to update terminology and to correct grammar.  The revisions also clarify that the activity governed by this rule is the entry of court data, rather than the broader term data processing.

We seek to amend, delete, and add language to JISCR 15 to update terminology, delete a section that has been marked rescinded, update the sequential order of sections to account for the deletion, include references to GR31 and GR 31.1 to further substantiate JISCR 15, and to revise the entity responsible for promulgating policies and procedures for handling applications for electronic information.  Also, we propose the removal of a policy statement at the beginning of this rule.

We seek to amend, delete, and add language to JISCR 16 to update terminology, specify jurisdiction over the policies and guidance of the Supreme Court and the Judicial Information System Committee as it relates to the development, management, operation, and use of the Judicial Information System.

We seek to add language to JISCR 17 to provide further information regarding the effective dates of JISCRs that have been amended or adopted after May 15, 1976.  

We seek to amend JISCR 18 to update terminology.

We request these changes to modernize the JISCRs to the current organizational and technological court environment.

D.        Hearing:  A hearing is not requested.

E.        Expedited Consideration:  Expedited consideration is not requested.