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GR 9 COVER SHEET

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Proposal to Amend Judicial Information System Committee Rule 13

Concerning Local Court Systems

A.        Name of Proponents: Judicial Information System Committee (JISC)

B.        Spokesperson: Chief Justice Mary Fairhurst

C.        Purpose:

The Judicial Information System Committee (JISC) proposes to modernize Judicial Information System Committee Rule (JISCR) 13, which has remained unchanged for more than 43 years, despite dramatic changes in court technology.   

JISCR 13 requires counties or cities wishing to establish automated court record systems to provide 90 days’ notice of the proposed development to the (JISC) and the Administrative Office of the Courts (AOC) for review and approval. Several courts have provided notice of their intent to implement or replace a local electronic court record system.

The suggested rule provides guidance to counties, cities, and the (AOC) when a local jurisdiction intends to establish or replace an alternative electronic court record system in lieu of using the statewide court record system for their case management needs.  The suggested changes to JISCR 13 will facilitate statewide data sharing in support of judicial decision-making and public safety.

The suggested rule defines “electronic court record system,” clarifies that JISC approval is required for new or replacement alternative electronic court record systems, provides for increased notice of proposed systems, provides a process for communication and planning between the AOC and courts planning alternative electronic court record systems, requires courts with alternative electronic court record systems to comply with the Judicial Information System Data Standards for Alternative Electronic Court Record Systems by sending court data to the statewide data repository, and provides for dispute resolution by the JISC.

This suggested rule represents a consensus developed by a stakeholder work group that met four times for three hours each to present an agreed upon proposal to the JISC. The work group proposal was approved by the JISC on a 14-1 vote.

Chief Justice Fairhurst called for volunteers to the JISC Rule 13 work group. She then appointed the following eight members:  Frank Maiocco, Court Administrator for Kitsap Superior Court; Judge David Svaren of Skagit County Superior Court; Judge Donna Tucker of King County District Court; Judge Scott Ahlf of Olympia Municipal Court; Howard Delaney, Court Administrator for Spokane Municipal Court; Paulette Revoir, Chair of the CLJ-CMS Project Steering Committee; Dawn Marie Rubio, State Court Administrator; and Vonnie Diseth, AOC Information Services Director.