1313 - Supreme Court Opinion Routing/Tracking System

The current, outdated and unsupported Supreme Court Access database used to track the circulation of opinions amongst the justices does not meet the needs of the Supreme Court. The Access database is not user friendly and all information is currently entered by only one staff person.  Information is provided to that staff person and they input it into the system.  If that person is out of the office, the information does not get entered, resulting in potentially inaccurate reports.  That single staff person is also the only one who can run reports. The current system also requires manual manipulation of the opinion tracking information and the use of other tracking spreadsheets and screen capture applications to create needed reports. The current system does not provide for consistent version control.  Electronic signatures are applied to opinions by a single person based on aggregate information from several emails without additional checks. The Supreme Court is requesting a new and more modern solution to meet the needs of those who rely on the Opinion Tracking, which includes the justices and the judicial administrative assistants. Features the Supreme Court would like include, but are not limited to, the ability of individual justices and/or judicial administrative assistants to enter data into the system, routing, tracking and the ability of any of the users to generate reports on the status of the circulation of Supreme Court opinions. In addition to modernizing the opinion tracking and reporting of status, the Supreme Court would like to use the system to track motions for reconsideration, possibly by pulling in data from the current OnBase motion for reconsideration workflow. The Court is also interested in adding more functionality and more robust reporting capabilities. This request will give the AOC the opportunity to prepare a complete business analysis to fully document the current process, identify gaps, and work with the Supreme Court to identify a proposed flow, which will assist the assigned Business Analyst to develop detailed business requirements. The technical teams will then be able to determine what solution would best meet the needs of the Court.

Real time tracking of the status of circulating opinions and motions for Reconsiderations • Fewer staff hours spent manually inputting the data necessary to track circulating  opinions and motions for reconsiderations • Allow any justice or judicial administrative assistant to enter actions on circulating opinions, rather than relying on entry by a single staff person  • Accurate, modern and efficient report generation Appropriate real-time access to reports by Justices and other Supreme Court users • Robust, modern and dependable web-based solution that will meet the current and future needs of the Supreme Court for tracking circulating opinions  and motions for reconsideration

This request will specifically impact the following communities: • Supreme Court Justices• Supreme Court JAAs • Opinion Circulation Judicial Assistant • Reporter of Decisions