• The biggest risk in this project is not adequately transferring legacy data model information over to the new system. This will be mitigated by leveraging import and export tools available in Embarcadero and Sparx Enterprise Architect to transfer the information.
• During the legacy data transfer out of date information may be imported into the new model. This will be mitigated by generating an initial legacy data model by directly scanning the legacy database system. Then manually transferring relevant information from the legacy model import to that automatically generated model.
• Insufficient coverage of access rights to AOC staff may limit how successful the agency is in leveraging the new toolset to achieve its goals. This is mitigated partially by the fact that the Sparx system is natively integratable with other systems that AOC is using or is planning to use in the near future to minimize the impact of this risk. The Sparx licensing approach also provides more than enough read-only access licenses to meet the need of all AOC staff and key stakeholders. Plus, as a subscription-based service, it is easy to scale up and scale down the write access licenses.

This request is to replace out of date and insufficient modelling systems with a modern, more widely accessible, more secure and more complete information technology system modelling solution.

This project will be successful if the following is achieved:
• An enterprise wide modelling system with processes to use that system in IT design, development and support operations is established.
• AOC architects, engineering leads, and support managers are adequately trained to build and maintain models documenting their contributions to the AOC supported systems.
• Documentation of legacy database systems is transferred successfully from the legacy data modelling tool.
• Enterprise referential models to support and link domain area models are established.
• The amount of time to identify potential problem points in a system for operational and/or security failures is reduced.
• Model structures are established to support a sustained technology road-mapping effort in all domains at AOC.

The Administrative Office of the Courts (AOC) would establish a cloud based system to manage all Information Technology system modelling needs.

When this project is completed, all primary models for each domain and the general AOC enterprise will reside in a Sparx USA hosted Pro Cloud server accessed by staff authorized to view and update various aspects of the models. Architects, engineers and support managers will have full Sparx Enterprise Architect licenses to manage and update existing models as part
of AOC system documentation while generating new models offline to work on emerging concepts. All other ISD staff and select other AOC staff will be able to access model information on a read only basis using the Sparx's Web EA tool. Security, back-ups, and availability will be provided by the Sparx USA team.
Models detailing each domain from data dictionaries to data flow models to database/data contract models to deployment models will be developed over time and linked to each other. Additionally, models between domains will be linked together as appropriate to enable quick understanding and reference of enterprise interdependencies. This will be partially accomplished by having some enterprise level models that all of the system domains reference including an Enterprise Domain Model defining all data elements managed by AOC as an enterprise, including, but not limited to, the JIS Shared Data Standard.

This request is Authorized by Vonnie Diseth on April 19, 2023.