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1393 - DSHS Mental Competencey Evaluation (True Blood) DX
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| Request Status Summary |
| Request Status |
In Progress |
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| Request Detail |
| Requestor Name: |
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Jayarama, Sriram |
| Origination Date: |
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04/16/2025 |
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Recommended Endorser:
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AOC (endorses for other communities) |
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| Request Type: |
New System
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| Which Systems are affected? |
Other
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| Other affected Systems / Business Processes |
EDR |
| Business Area: |
Other
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| Communities Impacted: |
State Agencies
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| Impact if not Resolved: |
High |
| Impact Description: |
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Currently DSHS is being fined for every day they do not meet the above mentioned required evaluation date. So far their fines have racked up into millions. They want to stop this as soon as possible.
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| What is the Business Problem or Opportunity |
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DSHS needs court case data whenever a court orders an evaluation or restoration of a person's mental competency. If a court believes a mental disability may prevent a defendant from assisting in their own defense, the court will order an evaluation of the defendant's competency, during which time the criminal case is put on hold. If the defendant is found competent, they are returned to stand trial. If the person is deemed not competent, the court can order the defendant to receive services to restore competency.
The state is ordered to provide competency evaluations within 14 days and competency restoration services within seven days of court orders and is fined by the court when those deadlines are not met. Currently DSHS receives PDF copies in email from the courts, a few days after the court order. Because of the delays caused by the current process, DSHS wants to receive the details of these cases from AOC's EDR database.
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| Expected Benefit: |
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DSHS will be able to provide competency evaluations within 14 days and competency restoration services within seven days of court orders and avoid fines by the court when those deadlines are not met. Automating the transfer of this infomration to DSHS through DX greatly reduces their manual (and error prone) work of going through PDF copies currently they receive in email from the courts, and in a timely manner.
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| Any Additional Information: |
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AOC's ISD Leadership has been in conversation with DSHS about this. Only yesterday (4/15/2025) we received the business requirements for this effort.
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| Endorsement Detail
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| Endorsing Committee |
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AOC (endorses for other communities) |
| Endorser Name: |
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Escudero, Arsenio on Behalf of AOC Endorsement Group |
| Origination Date: |
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04/18/2025 |
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| Endorsing Action: |
Endorsed |
| Endorser’s Explanation and Comments |
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Mandated ITG
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| AOC Analysis Detail
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| Analysis Date: |
04/16/2025
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| Request Rationale |
| Aligns with JIS Business Priorities, IT Strategies & Plans: |
Yes |
| Aligns with applicable policies and with ISD Standards: |
Yes |
| Breadth of Solution Benefit: |
Narrow |
| Cost Estimates |
| Feasibility Study needed? |
No |
| Court Level User Group |
| Non-JIS |
| Approving Authority |
CIO |
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| Request Summary: |
DSHS needs court case data whenever a court orders an evaluation or restoration of a person's mental
competency. If a court believes a mental disability may prevent a defendant from assisting in their own
defense, the court will order an evaluation of the defendant's competency, during which time the criminal
case is put on hold. If the defendant is found competent, they are returned to stand trial. If the person is
deemed not competent, the court can order the defendant to receive services to restore competency.
The state is ordered to provide competency evaluations within 14 days and competency restoration
services within seven days of court orders and is fined by the court when those deadlines are not met.
Currently DSHS receives PDF copies in email from the courts, a few days after the court order. Because
of the delays caused by the current process, DSHS wants to receive the details of these cases from
AOC's EDR database.
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| Business Impacts: |
DSHS will be able to provide competency evaluations within 14 days and competency restoration services
within seven days of court orders and avoid fines by the court when those deadlines are not met.
Automating the transfer of this infomration to DSHS through DX greatly reduces their manual (and error
prone) work of going through PDF copies currently they receive in email from the courts, and in a timely
manner.
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| Summary of Proposed Solution |
Automate the transfer of required information to DSHS through a Data Exchange
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| Proposed Solution |
Automate the transfer of required information to DSHS through a Data Exchange
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| Additional Systems Affected |
Other
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| Communities Impacted |
State Agencies
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| Confirmation of Endorsing Action Detail
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| Endorsing Committee |
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AOC (endorses for other communities) |
| Endorser Name: |
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Escudero, Arsenio on Behalf on AOC Endorsement Group |
| Origination Date: |
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04/18/2025 |
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| Endorsing Action: |
Endorsed |
| Endorser’s Explanation and Comments |
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Mandated ITG
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| Court Level User Group Decision Detail
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| CLUG |
Non-JIS |
| Chair of Group |
Arsenio Escudero on behalf of Non-JIS CLUG |
| Date of Decision |
04/18/2025 |
| Decision |
| Decision to Recommend for Approval |
Unamimously recommended to the approving authority |
| Priority Processing Status |
Prioritized |
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| Scoring Detail |
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In making their decision, detailed score values were not provided by Non-JIS.
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| Pros & Cons (if vote is not unanimous) |
N/A
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| Additional Notes |
Mandated ITG
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| Implementation Detail
– Superseded
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| Analysis Date: |
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Implementation Stage
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Authorized
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Prioritization Option:
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Prioritized
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| Implementation Detail
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| Analysis Date: |
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Implementation Stage
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In Progress
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Prioritization Option:
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Prioritized
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