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248 - Washington State Juvenile Court Assessment Tool (JCAT)
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Request Status Summary |
Request Status |
In Progress |
JISC Priority |
0 |
Status Comment |
06/16/2020 Project underway. |
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Request Detail |
Requestor Name: |
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Powell, Brooke R |
Origination Date: |
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01/10/2018 |
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Recommended Endorser:
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Washington Association of Juvenile Court Administrators |
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Original Title: |
Washington State Juvenile Court Assessment |
Request Type: |
New System
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Which Systems are affected? |
Other
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Business Area: |
Other
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Communities Impacted: |
Juvenile Court Administrators
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Impact if not Resolved: |
High |
Impact Description: |
WAJCA requires an improved assessment tool that is grounded in current research, with the flexibility for modifications that can be supported in a cost effective manner. The vendor of the assessment requires a substantial financial cost for any modifications to the current assessment. We have found this to be cost prohibitive in our attempts to modify and enhance the current assessment
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What is the Business Problem or Opportunity |
The Washington State Juvenile Courts have been using a validated risk assessment tool since the early 2000s. The Washington State Juvenile Court Assessment was created through a partnership between WAJCA, Orbis Partners and WSIPP. This tool assesses the risk and needs of youth and guides the development of the case management plan used by Juvenile Probation Counselors. This tool determines eligibility for the State's menu of evidence-based programs. The current tool needs several enhancements to improve our ability to work effectively with youth. The needs assessment must be evolved to provide for 'dynamic' needs, the tool must be integrated with our case management systems and we must be able to make modifications that tract outcomes for youth and assess the efficacy of our outcomes.
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Expected Benefit: |
WAJCA will own the underlying methodology for assessing the risk and needs of juvenile justice involved youth. An in-house assessment instrument through AOC versus an off the shelf solution is preferred to allow for flexibility and modifications necessary for the integration and development of a dynamic needs assessment. As an example, the eligibility and individual criteria for evidence based programming must be periodically evaluated to incorporate current research on adolescent development.
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Endorsement Detail
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Endorsing Committee |
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Washington Association of Juvenile Court Administrators |
Endorser Name: |
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Merringer, Michael S |
Origination Date: |
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01/11/2018 |
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Endorsing Action: |
Endorsed |
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AOC Analysis Detail
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Analysis Date: |
05/04/2020
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Request Rationale |
Aligns with JIS Business Priorities, IT Strategies & Plans: |
Yes |
Aligns with applicable policies and with ISD Standards: |
Yes |
Breadth of Solution Benefit: |
Wide |
Cost Estimates |
Cost to Implement? |
$142,528 - $247,028 |
Projected Maintenance cost? |
TBD |
Feasibility Study needed? |
No |
Court Level User Group |
Superior Courts |
Approving Authority |
Administrator |
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Request Summary: |
See analysis.
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Business Impacts: |
See analysis.
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Summary of Proposed Solution |
This project is to create a replacement for the existing juvenile risk assessment application, to include assessment tools (pre-assessment and full assessment), goal tracking functions, reporting functions, and the administrative functions.
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Proposed Solution |
See analysis.
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Additional Systems Affected |
Juvenile and Corrections System (JCS)
Other
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Communities Impacted |
Juvenile Court Administrators
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Confirmation of Endorsing Action Detail
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Endorsing Committee |
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Washington Association of Juvenile Court Administrators |
Endorser Name: |
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Powell, Brooke R |
Origination Date: |
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05/05/2020 |
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Endorsing Action: |
Endorsed |
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Court Level User Group Decision Detail
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CLUG |
Superior Courts |
Chair of Group |
Judge Jeanette Dalton |
Date of Decision |
05/13/2020 |
Decision |
Decision to Recommend for Approval |
Unamimously recommended to the approving authority |
Priority Processing Status |
Prioritized |
Ranking |
Request Priority |
1 |
Request Importance |
High |
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Scoring Detail |
Score / Possible |
Business Value |
10 / 10 |
Relative Priority |
10 / 10 |
Cost |
3 / 5 |
Complexity/Level of Effort |
6 / 10 |
Risk |
2 / 5 |
Benefit / Impact |
5 / 5 |
Impact of Doing Nothing |
5 / 5 |
Total Score |
41 / 50 |
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Additional Notes |
The SC-CLUG has strong support for this project and deems it imperative to proceed.
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Implementation Detail
– Superseded
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Analysis Date: |
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Implementation Stage
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Authorized
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Prioritization Option:
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Prioritized
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Comments:
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05/19/2020 - Authorized by AOC Director.
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Implementation Detail
– Superseded
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Analysis Date: |
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Implementation Stage
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In Progress
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Prioritization Option:
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Prioritized
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Comments:
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06/16/2020 Project underway.
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Implementation Detail
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Analysis Date: |
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Implementation Stage
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In Progress
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Prioritization Option:
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Non-Prioritized
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Comments:
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02/18/2021 Removing JISC prioritization as this wasn't JISC prioritized. SC-CLUG prioritization is retained.
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