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265 - Kitsap District Court Case Management System (CMS) to Enterprise Data Repository (EDR) Data Exchange
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| Request Status Summary |
| Request Status |
In Progress |
| Status Comment |
06/07/2022 Project underway. |
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| Request Detail |
| Requestor Name: |
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Casebolt, Clint |
| Origination Date: |
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11/15/2018 |
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Recommended Endorser:
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District and Municipal Court Judges' Association |
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| Original Title: |
Kitsap District Court CMS |
| Request Type: |
New System
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| Which Systems are affected? |
Judicial Information System (JIS)
Data Warehouse
Judicial Receipting System (JRS)
Judicial Access Browser System (JABS)
Possible Case History (PCH)
Case and Criminal History (CACH)
Other
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| Business Area: |
Court Case Management
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| Communities Impacted: |
County Clerks
Superior Court Administrators
CLJ Judges
CLJ Managers
State Agencies
Public and Other Users
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| Impact if not Resolved: |
High |
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| What is the Business Problem or Opportunity |
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Kitsap County District Court (KCDC) is seeking to have their data uploaded into the Enterprised Data Repository (EDR) through the Expedited Data Exchange (EDE) program.
KCDC is purchasing a new Case Management System (CMS) with enhanced functionality (JTI's eCourt product). When the implementaion is complete, KCDC will no longer use JIS or the six other programs that make up our existing CMS. DISCIS and Odyssey systems will not have data from the new KCDC Case Management System.
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| Expected Benefit: |
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A new Case Management System will streamline our work processes and eliminate redundancies. It will reduce our error rate caused by working across mulitiple systems in our current CMS. It will transition KCDC to a paperless system and allow greater access to the court.
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| Endorsement Detail
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| Endorsing Committee |
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District and Municipal Court Judges' Association |
| Endorser Name: |
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Vicky Cullinane, on behalf of the DMCJA Endorsing Group |
| Origination Date: |
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12/17/18 |
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| Endorsing Action: |
Endorsed |
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| AOC Analysis Detail
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| Analysis Date: |
05/10/2021
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| Request Rationale |
| Aligns with JIS Business Priorities, IT Strategies & Plans: |
Yes |
| Aligns with applicable policies and with ISD Standards: |
Yes |
| Breadth of Solution Benefit: |
Narrow |
| Cost Estimates |
| Cost to Implement? |
AOC cost $776,160 |
| Projected Maintenance cost? |
TBD |
| Feasibility Study needed? |
No |
| Court Level User Group |
| Courts of Limited Jurisdiction |
| Approving Authority |
Administrator |
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| Request Summary: |
Kitsap District Court (KPDC) is purchasing a new Case Management System (CMS) with enhanced functionality (Journal Technology Incorporated (JTI) eCourt product). When the implementation is complete, KPDC will no longer use Judicial Information System (JIS) or the six other programs that make up the Administrative Office of the Courts (AOC) existing CMS. District Court Information System (DISCIS) and Odyssey systems will not have data from the new KPDC CMS.
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| Business Impacts: |
See analysis.
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| Summary of Proposed Solution |
The primary means of sending data to, or retrieving data from, the Enterprise Data Reository (EDR) is through a set of web services. It is the responsibility of the court implementing its own case management system to do the work necessary to send the required statewide data from its local system to the EDR.
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| Proposed Solution |
See analysis.
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| Additional Systems Affected |
Judicial Information System (JIS)
Data Warehouse
Judicial Receipting System (JRS)
Judicial Access Browser System (JABS)
Possible Case History (PCH)
Case and Criminal History (CACH)
Other
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| Communities Impacted |
County Clerks
Superior Court Administrators
CLJ Judges
CLJ Managers
State Agencies
Public and Other Users
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| Confirmation of Endorsing Action Detail
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| Endorsing Committee |
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District and Municipal Court Judges' Association |
| Endorser Name: |
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Cullinane, Vicky G, on behalf of the DMCJA |
| Origination Date: |
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09/17/2021 |
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| Endorsing Action: |
Endorsed |
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| Court Level User Group Decision Detail
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| CLUG |
Courts of Limited Jurisdiction |
| Chair of Group |
Suzi Elsner |
| Date of Decision |
10/21/2021 |
| Decision |
| Decision to Recommend for Approval |
Unamimously recommended to the approving authority |
| Priority Processing Status |
Prioritized |
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| Scoring Detail |
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In making their decision, detailed score values were not provided by Courts of Limited Jurisdiction.
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| Additional Notes |
Recommendation entered on behalf of the CLJ-CLUg by Kevin Ammons and Arsenio Escudero.
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| Implementation Detail
– Superseded
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| Analysis Date: |
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Implementation Stage
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Authorized
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Prioritization Option:
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Non-Prioritized
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Comments:
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06/07/2022 Authorized by AOC Administrator.
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| Implementation Detail
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| Analysis Date: |
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Implementation Stage
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In Progress
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Prioritization Option:
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Non-Prioritized
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Comments:
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06/07/2022 Project underway.
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