270 - Allow MH-JDAT data to be accessed through BIT from the Data Warehouse

 
Request Status Summary
Request Status Authorized
JISC Priority 3
Status Comment 10/23/2020 JISC authorized.
Request Detail
Requestor Name:
   Powell, Brooke R
Origination Date:
   03/28/2019
    
Recommended Endorser:
   Washington Association of Juvenile Court Administrators
Original Title: Allow MH-JDAT/MAISI data to be accessed through BIT from the Data Warehouse
Request Type: Change or Enhancement
Which Systems are affected? Juvenile and Corrections System (JCS)
Other affected Systems / Business Processes BIT - Data warehouse
Business Area: Data Conversion
Communities Impacted: Juvenile Court Administrators
Impact if not Resolved: High
Impact Description:

Assessment data is being collected with no effective method of compiling data to be able to use it in a meaningful way.
What is the Business Problem or Opportunity

Juvenile detention staff utilize the Mental Health -Juvenile Detention Assessment Tool (MH-JDAT) and the Massachusets Youth Screening Instrument (MAYSI-2) to assess the mental health needs of a youth entering a detention facility. Scoring data is collected from MH-JDAT and MAYSI-2 applications within JCS and juvenile courts need a pathway to the Data Warehouse to perform a BIT query for reporting purposes. Some time ago the pathway to the Data Warehouse was not activiated. The request is to activate the pathway in order to use BIT query capabilites.
Expected Benefit:

Provide reporting capabilites to assist with determining the mental health needs of the youth being served in detention.
Endorsement Detail
Endorsing Committee
   Washington Association of Juvenile Court Administrators
Endorser Name:
   Powell, Brooke R
Origination Date:
   03/29/2019
Endorsing Action: Endorsed
Endorser’s Explanation and Comments

WAJCA has approved this request
AOC Analysis Detail
Analysis Date: 04/28/2020
Request Rationale
Aligns with JIS Business Priorities, IT Strategies & Plans: Yes
Aligns with applicable policies and with ISD Standards: Yes
Breadth of Solution Benefit: Wide
Cost Estimates
Cost to Implement? $160,968
Projected Maintenance cost? TBD
Feasibility Study needed? No
Court Level User Group
Superior Courts
Approving Authority JISC
Request Summary:

This request by the Juvenile Court Administrators and Juvenile Detention staff is to provide reporting capabilities using the Administrative Office of the Courts (AOC) Business Intelligence Tool (BIT) to assist with determining the mental health needs of the youth being served in detention.

Business Impacts:

See analysis.

Summary of Proposed Solution

The AOC would create and architect the MH-JDAT results created by JCS into the BIT application.

Proposed Solution

See analysis.

Additional Systems Affected
Data Warehouse
Juvenile and Corrections System (JCS)
Communities Impacted
Juvenile Court Administrators
Confirmation of Endorsing Action Detail
Endorsing Committee
   Washington Association of Juvenile Court Administrators
Endorser Name:
   Powell, Brooke R
Origination Date:
   05/05/2020
Endorsing Action: Endorsed
Court Level User Group Decision Detail
CLUG Superior Courts
Chair of Group Judge Jeanette Dalton
Date of Decision 05/13/2020
Decision
Decision to Recommend for Approval Unamimously recommended to the approving authority
Priority Processing Status Prioritized
Ranking
Request Priority 2
Request Importance High
Scoring Detail Score / Possible
Business Value 8 / 10
Relative Priority 7 / 10
Cost 3 /  5
Complexity/Level of Effort 5 / 10
Risk 3 /  5
Benefit / Impact 5 /  5
Impact of Doing Nothing 5 /  5
Total Score 36 / 50
Additional Notes

1. Opening the pipeline to the data warehouse enables dissemination of highly sensitive private information for a variety of outside entities. Therefore it is critical to comply with HIPAA regulations, while still enabling access to data.

2. Cost of compliance with HIPAA regulations is a "concern"

3. Audit requirements for HIPAA by outside agencies

4. How much would it cost to ensure data is protected

5. Having the "pipeline" open and data available that is consistent across counties is important.
Implementation Detail
Analysis Date:
Implementation Stage Authorized
Prioritization Option: Prioritized
Comments:

The JISC Unanimoustly approved this request at their 23 October 2020 meeting. It was prioritized as #4.
 

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