274 - EFC Extended Foster Care-Dependency - Modify Required Party of PAR Parent

 
Request Status Summary
Request Status Completed
Status Comment
Request Detail
Requestor Name:
   Morgan, Bev A
Origination Date:
   09/05/19
    
Recommended Endorser:
   Washington State Association of County Clerks
Request Type: Change or Enhancement
Which Systems are affected? Judicial Information System (JIS)
Superior Court Management Information System (SCOMIS)
Other affected Systems / Business Processes Odyssey
Business Area: Case/Referral Filing and Maintenance
Communities Impacted: County Clerks
Impact if not Resolved: Medium
Impact Description:

Court users will continue to enter a generic party on EFC cases when the Parent party information is not provided.
What is the Business Problem or Opportunity

Issue/Background:

The Extended Foster Care-Dependency (EFC) case type provides a DEP Dependency youth the ability to continue to receive foster care services after age 18. These cases are filed by, or on behalf of, the non-minor dependent and are not tracked in JCS.

Currently the EFC case type requires a connection code of Parent (WIPPAR) and Dependent (WIPDEP). During cause code migration from DEP to EFC, the Parent party information is available and retained on the EFC case. However, when an EFC case is filed (without cause code migration), the Parent party information may not be available or included in the petitioning documents. Further, because the Dependent is over the age of 18, the Parent may not be a party to the action.

Proposed Resolution

Modify the EFC Extended Foster Care-Dependency case type to allow but not require the Parent connection code when that information is not provided.

Resolution Approval

Odyssey Court User Work Group (CUWG) approved the modification to allow but not require the Parent connection code when that information is not provided.

Impact of Proposed Resolution

Modification in: JIS person database, Person Business Rule 1.40, Odyssey CBR 9751 and/or CBR 10189.
Expected Benefit:

Users would be able to efficiently process the requisite case management tasks without being blocked by an error message.

When a connection code of Parent is not available or included in the petitioning documents, court users must enter a generic party, e.g. "Unknown" or "Jane Doe," in order to create/add the case. Modifying this requirement in JIS to allow but not require a Parent party, will remove this incorrect data practice.
Endorsement Detail
Endorsing Committee
   Washington State Association of County Clerks
Endorser Name:
   Miner, Barbara
Origination Date:
   10/30/2019
Endorsing Action: Endorsed
Endorser’s Explanation and Comments

Endorsement completed by Business Liaison (C. Dunn)
AOC Analysis Detail
Analysis Date: 11/16/2020
Request Rationale
Aligns with JIS Business Priorities, IT Strategies & Plans: Yes
Aligns with applicable policies and with ISD Standards: Yes
Breadth of Solution Benefit: Wide
Cost Estimates
Cost to Implement? $16,720
Projected Maintenance cost? TBD
Feasibility Study needed? No
Court Level User Group
Superior Courts
Approving Authority CIO
Request Summary:

The Extended Foster Care-Dependency (EFC) cause of action require two well-identified connections. Currently those are Well-Identified Party Dependent (WIPDEP) and Well-Identified Party Parent (WIPPAR). This request is to modify current specifications and configuration that would modify the WIPPAR connection to be allowed, but no longer required.

Business Impacts:

See analysis.

Summary of Proposed Solution

The Administrative Office of the Courts would create a new connection code of WIPEFC (Well-Identified Extended Foster Care) to replace the current required connection code of WIPPAR on the Extended Foster Care cause of action. Current JIS specifications and Odyssey configuration would be modified to require WIPDEP and WIPEFC on the EFC cause of action. The WIPPAR participant would be allowed, but no longer required.

Proposed Solution

See analysis.

Additional Systems Affected
Judicial Information System (JIS)
Superior Court Management Information System (SCOMIS)
Other
Communities Impacted
County Clerks
Confirmation of Endorsing Action Detail
Endorsing Committee
   Washington State Association of County Clerks
Endorser Name:
   Kim Morrison
Origination Date:
   11/18/2020
Endorsing Action: Endorsed
Endorser’s Explanation and Comments

Endorsement Confirmed by the WSACC Endorsing Group. Form Completed by Curtis Dunn per direction of the Endorsing Group.
Court Level User Group Decision Detail
CLUG Superior Courts
Chair of Group Judge Jeanette Dalton
Date of Decision 12/14/2020
Decision
Decision to Recommend for Approval Unamimously recommended to the approving authority
Priority Processing Status Prioritized
Ranking
Request Importance Medium
Scoring Detail
In making their decision, detailed score values were not provided by Superior Courts.
Additional Notes

This is seen by the group as a technical fix that will prevent the use of "work arounds".
Implementation Detail  – Superseded
Analysis Date:
Implementation Stage Authorized
Prioritization Option: Non-Prioritized
Comments:

12/14/2020 Authorized by AOC CIO Vonnie Diseth.
Implementation Detail
Analysis Date:
Implementation Stage In Progress
Prioritization Option: Non-Prioritized
Comments:

04/28/2021 Project underway.
 

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