Washington State Courts - Judicial Information System

28 - CLJ Parking Module Modernization

Request Status Summary

Request Status	Completed
JISC Priority	0
Status Comment	Feasibility Study Report delivered to customers on April 2, 2012.

Request Detail

Requestor Name:
	Marr, Cynthia D
Origination Date:
	09/02/2010

Recommended Endorser:
	District and Municipal Court Management Association

Original Title:	Parking and Vehicle Related Violations Case Management Solution
Request Type:	New System
Which Systems are affected?	Judicial Information System (JIS) Data Warehouse Judicial Access Browser System (JABS) Other
Other affected Systems / Business Processes	VRV Data Exchange
Business Area:	Court Case Management
Communities Impacted:	CLJ Judges CLJ Managers State Agencies Public and Other Users
Impact if not Resolved:	High

What is the Business Problem or Opportunity

The existing JIS Parking Module was designed to process parking violations and was developed prior to the advent of red-light and photo-speed violations, also known as vehicle related violations (VRV). The existing parking module limits the court's ability to efficiently monitor parking and vehicle related violations, receivables, and interfaces with other agencies. Highlights of the known limitations are included in the attached document.

The evolution of vehicle related violations highlights the business need for a new JIS parking module.

Expected Benefit:

- Integration with the existing parking/VRV data exchange will minimize clerical resources devoted to data entry and increase the accuracy and completeness of case filing.
- Increased revenue with more proficient monitoring and use of time payments and collection resources.
- Streamlined integration with DOL to provide owner information and update vehicle hold requests.

Any Additional Information:

Sierra Systems, in January 2010, conducted a feasibility study of the tolling case management system provided by Electronic Transaction Consultants Corporation (ETCC), the current WSDOT tolling customer service vendor. Additionally, Sierra Systems prepared a Requirements document for a VRV solution for AOC.

Endorsement Detail

Endorsing Committee
	District and Municipal Court Management Association
Endorser Name:
	Vance, Aimee R
Origination Date:
	09/08/2010

Endorsing Action:

Endorsed

AOC Analysis Detail

Analysis Date:	01/07/2011
Request Rationale
Aligns with JIS Business Priorities, IT Strategies & Plans:	Yes
Aligns with applicable policies and with ISD Standards:	Yes
Breadth of Solution Benefit:	Wide
Cost Estimates
Cost to Implement?	Up to $40,000
Feasibility Study needed?	Yes
Court Level User Group
Courts of Limited Jurisdiction
Approving Authority	CIO

Request Summary:
The existing JIS Parking Module was designed to process parking violations and was developed prior to the advent of red-light and photo-speed violations, also known as VRV. The existing parking module limits the court's ability to efficiently monitor parking and vehicle related violations, receivables, and interfaces with other agencies. The evolution of vehicle related violations has clearly illustrated the business need for a new JIS parking module.
Business Impacts:
Law enforcement agencies around the state are now using cameras to enforce red light, railroad crossing, construction and school zone laws on vehicles. The increased volume of violations from these multiple sources has resulted in an increase in day to day workload for court staff. CLJs file a high volume of vehicle related violation cases. The current information systems are unable to meet this new business challenge and need to be adapted.
Summary of Proposed Solution
AOC analyzed all of the available documents related to the business and technical issues related to the JIS parking module and VRV. The analysis revealed that the requirements, needed to move forward with a project to address the business and technical issues, are incomplete. Based upon this analysis, AOC proposes to complete the gathering and documentation of requirements and conduct a feasibility study on how best to solve the issues that currently exist in the system.
Proposed Solution
AOC proposes to complete the requirements gathering efforts that have occurred in the last year. This will ensure that the needs of all courts are addressed. In addition, AOC will work with the Department of Licensing and the Department of Transportation to ensure the interfaces between JIS systems and these agencies are accounted for appropriately. This proposal also includes a small feasibility study that will be completed in order to provide guidance on how best to address the unmet requirements. A significant amount of work has already been completed by AOC, court staff and Sierra Systems. This work will serve as the basis of this proposed work effort, resulting in a reduced level of effort to accomplish the goals of this request.

Confirmation of Endorsing Action Detail

Endorsing Committee
	District and Municipal Court Management Association
Endorser Name:
	Vance, Aimee R
Origination Date:
	01/10/2011

Endorsing Action:

Endorsed

Court Level User Group Decision Detail

CLUG	Courts of Limited Jurisdiction
Chair of Group	Cynthia Marr
Date of Decision	01/11/2011
Decision
Decision to Recommend for Approval	Unamimously recommended to the approving authority
Priority Processing Status	Prioritized
Ranking
Request Importance	High

Scoring Detail	Score / Possible
Business Value	9 / 10
Relative Priority	8 / 10
Cost	4 / 5
Complexity/Level of Effort	8 / 10
Risk	4 / 5
Benefit / Impact	5 / 5
Impact of Doing Nothing	5 / 5
Total Score	43 / 50