JIS Roadmap

JIS Business Plan

Background

The Administrative Office of the Courts Information Services Division (ISD) maintains applications which support court operations state-wide. These applications, referred to collectively as the Judicial Information System (JIS), were built in the 1970’s to manage criminal and civil cases and to collect and distribute revenue. The JIS Roadmap is an effort to modernize and enhance the Judicial Information System.

The Judicial Information System Committee (JISC) has identified the following business needs as the primary focus of the JIS Roadmap.

1. New functionality is needed to support court business needs at various court levels.
2. New Data Exchanges are required to eliminate redundant data entry and manual inefficiencies.

To address these needs, the JISC identified Data Exchange and the Data Warehouse as the top two priorities for the AOC.

Data Exchange

The Data Management Steering Committee (DMSC) has approved a strategic business plan to guide the Data Exchange program, and is continuing the effort to implement an infrastructure for repeatable data exchange. Efficient data exchanges will reduce redundant data entry and streamline the business of the courts.

The DMSC identified the Vehicle Related Violations (VRV) project as the first project in the data exchange program. This exchange will transfer data from electronically–issued tickets into the Judicial Information System. This includes parking tickets, photo-enforcement tickets, and toll-violation tickets. For more information about this exchange please click here.

The next exchange, as directed by the DMSC, will focus on providing superior courts that use local case management applications with the ability to share data between their systems and the Superior Court Management System (SCOMIS) maintained by AOC.

Data Warehouse

The new Enterprise Data Warehouse is complete and has recently upgraded hardware and software to improve speed and performance.  The new tool used to access information in the warehouse, known as “BOXI,” offers more flexibility and greater access to information.  BOXI is used by the courts and AOC staff to answer ad hoc questions about data, provide reporting, and create caseload statistics.   The warehouse provides case management information for all case levels, including person information, dockets, proceedings, tables of statutes, domestic violence orders, and warrants.

The Data Management Steering Committee is in the process of prioritizing needs for expanding the data warehouse in the coming year.

JIS Modernization and Enhancement

In June 2008, the JISC instructed AOC to move forward with planning a strategy to modernize and integrate the Judicial Information System (JIS).  The strategy is intended to address the two priority business challenges identified in April 2008, at the JISC retreat: courts require new functionality to address changing business needs; and redundant data entry is driving higher court costs and workloads.

AOC engaged two industry leaders, Ernst & Young and Sierra Systems, to develop a comprehensive business plan and information technology (IT) strategy.  The Business Plan and IT Strategy, approved by the JISC in June 2009, will guide the agency’s modernization initiatives over the next several years.  To read the Ernst & Young presentation to the JISC June 26, 2009 click here.

The Business Plan describes ISD’s desired future state and the funding required to achieve it.  The business plan defines ISD’s target customers and the products and services that ISD will provide.  The Business Plan also documents the expected benefits and risks of the transformation.  The primary audience for the Business Plan is the JISC.  The Business Plan can be used to communicate objectives to stakeholders, provide clarity and direction around the JIS products and services, guide decision-making and help secure required funding.

The Information Technology (IT) Strategy describes how ISD will use technology to further its business objectives.  The strategy describes how ISD will implement the future state defined in the Business Plan.  It incorporates an analysis of the current ISD environment and a description of the key initiatives organized into a six-year roadmap.  It explains the benefits of pursuing the strategy, and discusses how ISD will be organized to deliver on the vision defined in the business plan.  The primary audience for the IT Strategy is the ISD Leadership and the JISC.  The IT Strategy can be used to explain the path from the current state to the future state, align resources with key initiatives, and track and communicate progress to stakeholders.

If you have questions about the JIS Roadmap project please click here to submit your question.