Superior Court Statistical Reporting Manual

5. FINAL COUNTS RESOLVED

In criminal cases, there may be multiple charges and more than one count of any given charge. These charges may be filed on the original information initiating a case, or may be added by amending the information.

This statistical reporting category seeks to account for every charge and count on the final information filed, using the offense reporting categories. These charges and counts are reported in the month in which the case is resolved. Only those charges with result codes on the final information filed will be included in caseload statistics.

RESULT CATEGORIES - Following are final counts result categories with SCOMIS result codes in parentheses.

5.A. CHANGE OF VENUE (CV)

Final counts transferred from the court to another jurisdiction for adjudication.

5.B. PENDING (P)

Final counts for which a defendant has been granted deferred prosecution for misdemeanor charges or continued prosecution for felony charges, with the final outcome of the charge(s) still pending.

5.C. DISMISSED (D)

Final counts dismissed.

5.D. GUILTY (G)

Final counts for which a defendant has pleaded guilty or been found guilty.

5.G. ACQUITTAL/NOT GUILTY (NG)

Final counts for which a defendant has been acquitted or found not guilty.

5.H. NON-CHARGE (N)

Record the result code “N” for each non-charge entry (i.e., local ordinances and other non-criminal law table entries). Non-charge results are not reported in the caseload statistics. However, it is important to record the “N” result code so that information on the Defendant Case History screen can be interpreted correctly. See “Results for Non-Charges” on page 1-6.

5.I. VACATED CONVICTION – PURSUANT TO RCW 9.94A.230 (V)

Charges vacated pursuant to RCW 9.94A.230. See the section on “Vacation of Conviction” given on page 1-11.

Deferred/Continued Prosecution - Place a pending result code next to each charge with this status. This will indicate that the charge is still pending an outcome.

If the charge is later dismissed because the defendant successfully completed a deferred prosecution program, overwrite the pending result code with a "D" (dismissed) result code. Do not change the result code unless a formal order dismissing the charge has been filed. The combination of the dismissed result code, in conjunction with a resolution of either "DFPD" (deferred prosecution) or "CTOP" (continued prosecution) will document that the charge was deferred and later dismissed.

If prosecution is resumed do not change the "DFPD" or "CTOP" resolution code; simply overwrite the "P" result code with the appropriate result code (i.e., "G," "NG," or "D"). This will indicate that the charge was originally deferred but prosecution was resumed.

A case which still has a pending result code should not be considered completed until the pending charge has been formally dismissed, or prosecution has resumed and a new outcome for the pending charge has been determined. When no charge remains in a pending status, the completion code "JODF" (judgment, order, or decree filed) and date of the formal order can be recorded to show that the case has been completed.

Vacation of Conviction – RCW 9.94A.230 states that every offender who has been discharged under RCW 9.94A.220 may apply to the sentencing court for a vacation of the offender’s record of conviction. If an order to vacate a conviction pursuant to RCW 9.94A.230 is issued, you should do the following.

(1) Change the result code for each charge covered by the order to “V” (Vacated Conviction -- Pursuant to RCW 9.94A.230).

(2) If there are no remaining guilty counts for the defendant, then change the defendant resolution code to “VOC” (Vacation of Conviction), and change the associated defendant resolution date to reflect the date of the order. (The defendant (DEF) resolution code and date are entered on the Charge Screen.) In multiple-defendant cases, only change the defendant resolution code for the defendants who have received the post-conviction vacation. [Note that for single-defendant cases, the only instance in which you do have to enter the defendant resolution code is for these rare cases in which there is a vacation of conviction pursuant to RCW 9.94A.230.]

(3) If there are no remaining guilty counts for any of the defendants, then change the case resolution code to “STCL” (Statistical Completion). (The case resolution code and date are entered on the Basic Screen.) Do not change the case resolution date. If there are remaining guilty counts for any defendant, then let the original case resolution code stand.

Note that vacated convictions are not reported in the caseload statistics.

Orally Amended Charges - If a defendant's charges are orally amended in court and no amended information is filed, document the change(s) using one of the following methods.

(1) Use one of the methods to record an amended information, as outlined in the SCOMIS Operator's Manual. On the SCOMIS charge screen, adjacent to the "----------" in the description field type "ORALLY AMENDED IN COURT" and record the date in the "INFO/VIOL DATE" field. Revise the charge record(s) to correspond to the orally amended charge(s).

(2) Add the orally amended charge(s) to the existing current information on the SCOMIS charge screen. In the RCW field type "NOTE" and in the description field type "ORALLY AMENDED IN COURT."