Project Background

In February 2010, The Superior Court Judges' Association (SJCA), Washington State Association of County Clerks (WSACC), and the Association of Washington Superior Court Administrators (AWSCA) jointly requested that the Judicial Information System Committee (JISC) provide a modern case management system that enhances their ability to:

• Efficiently direct and monitor court case progress.
• Schedule case events.
• Enforce court business rules.
• View case plans/schedules, status, progress, and case party information.
• Communicate court schedules and orders.
• Maintain the existing functionality for county clerks while leveraging new technology to offer efficiencies not available in a 34-year-old case management system.

The request was approved by the Judicial Information System Committee (JISC) in May 2010.

In November 2010, AOC contracted with MTG Management Consultants, LLC (MTG) to conduct a feasibility study with guidance from an Executive Sponsor Committee consisting of superior court judges, county clerks, and court administrators. After reviewing four alternatives, the Executive Sponsor Committee supported MTG's recommendation to acquire a centrally hosted, commercial off-the-shelf (COTS) case management system for superior courts.

In September 2011, the JISC accepted the recommendation from the Feasibility Study and authorized the development of a Request for Proposal (RFP) to obtain a new superior court case management system COTS solution on the condition that it meet the business requirements of superior courts in all 39 Washington counties. In December 2011, after multiple on-site court visits by AOC and six full-day sessions with stakeholders, the JISC received a signed letter from each of the association presidents affirming that the documented business requirements met the needs of all the superior courts in Washington State. The RFP to acquire a new COTS case management system for the superior courts was developed in 2012.

On June 22, 2012, the JISC decided to release the RFP to the vendor community.